[tdf-announce] Board Elections: Nomination Reminder

Summary:
========
Self-nominations for The Document Foundation Board of Directors close soon - don't miss the 
deadline this Saturday. See https://elections.documentfoundation.org/2011/ for full details.

I've also been asked to clarify the rules about election of colleagues from the same company - see 
* below.


Detail:
=======
Nominations are now open for the election of Directors to the Board of The Document Foundation. 
This election follows the Bylaws [1] of our Foundation. The term is one year commencing from the 
date the Foundation is legally established.

If you are listed as a Member of The Document Foundation today (2011-09-03) [2], you are eligible 
to vote in the elections. To vote, your membership also needs to still be valid at the end of the 
elections (2011-10-26).

If you are eligible to vote, you are also eligible to be elected to the Board of Directors. To 
announce your candidacy, send a message to steering-discuss@documentfoundation.org with your full 
name, e-mail, corporate affiliation (if any), and a description of your reasons for wanting to 
serve as a director. Candidacies must be announced prior to 2011-10-01, 23:59 UTC.

There are seven (7) board seats that are to be filled during this election. Three (3) additional 
deputies are to be selected, so the total of slots to be filled by election is ten (10).

All candidates should also send a summary of their candidacy announcement to 
elections@documentfoundation.org - a compilation of the summaries will be mailed to all registered 
voters several days prior to the elections. Summaries should be no more than 75 words of continuous 
text (so no bullet lists or multiple paragraphs) and must be received by the nomination deadline 
given above.

All discussion related to the elections should be held on discuss@documentfoundation.org where 
Members are invited to ask questions to one or all candidates. Instructions explaining how to vote 
will be sent via e-mail to all eligible voters by 2011-10-07.

The 10 candidates voted for most as counted by a single transferable vote system [3] will be 
elected, except that no more than two individuals affiliated with any one corporation may be 
elected. Should more than two of the top ten vote-getters be affiliated with the same company, only 
the two with the most votes will be considered elected.

* I've received questions about the eligibility of employees of the same company to serve on the 
Board. TDF's statutes explain that no more than one third of the members of the Board may be from 
the same company. That means that, on the TDF board of seven directors, no more than two may be 
from the same company, but that it is permissible for one of the deputies to also be from the same 
company as those two Directors if elected. 

In the event of a tie for the final seat on the board or the final deputy slot, the Membership 
Committee will schedule run-off elections as soon as possible. The Membership Committee will 
announce preliminary results as soon as possible after the elections close, along with instructions 
on how to access the votes archive and how to independently verify the vote count.

Any eligible voter may challenge the preliminary results by e-mailing 
elections@documentfoundation.org prior to 2011-10-26. The published decision of the Membership 
Committee as to any challenge shall be final. Once any challenges have been resolved, the 
Membership Committee shall announce the final results.

Please see the Election web site for full details [4]. Any questions regarding these procedures 
should be directed to the Membership Committee by e-mail to  elections@documentfoundation.org . The 
committee shall have the power to make any necessary changes or clarifications to these rules at 
any point during the elections.


[1]  http://wiki.documentfoundation.org/CommunityBylaws
[2]  http://www.documentfoundation.org/foundation/members/
[3]  http://en.wikipedia.org/wiki/Single_Transferable_Vote
[4]  https://elections.documentfoundation.org/2011/

---------------------------------------------------

Election Timeline (all deadlines are 23:59 UTC)

2011-08-23: Announcement of elections 
2011-09-02: Freeze of membership applications, list of candidates opens. 
2011-10-01: Last day to announce candidacies, submit summary statements. 
2011-10-03: Final list of candidates is published. 
2011-10-07: Instructions mailed to eligible voters, voting begins. 
2011-10-17: Voting closes. 
2011-10-20: Preliminary results are announced. 
2011-10-26: Last day to challenge preliminary results. 
2011-10-27: Announcement of final results

------------------------------------------------------

--
Simon Phipps, Elections Officer
The Document Foundation
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