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[tdf-announce] Board Elections: Nomination Reminder
- Subject: [tdf-announce] Board Elections: Nomination Reminder
- From: Simon Phipps <firstname.lastname@example.org>
- Date: Thu, 29 Sep 2011 01:46:15 +0100
- To: email@example.com
Self-nominations for The Document Foundation Board of Directors close soon - don't miss the deadline this Saturday. See https://elections.documentfoundation.org/2011/ for full details.
I've also been asked to clarify the rules about election of colleagues from the same company - see * below.
Nominations are now open for the election of Directors to the Board of The Document Foundation. This election follows the Bylaws  of our Foundation. The term is one year commencing from the date the Foundation is legally established.
If you are listed as a Member of The Document Foundation today (2011-09-03) , you are eligible to vote in the elections. To vote, your membership also needs to still be valid at the end of the elections (2011-10-26).
If you are eligible to vote, you are also eligible to be elected to the Board of Directors. To announce your candidacy, send a message to firstname.lastname@example.org with your full name, e-mail, corporate affiliation (if any), and a description of your reasons for wanting to serve as a director. Candidacies must be announced prior to 2011-10-01, 23:59 UTC.
There are seven (7) board seats that are to be filled during this election. Three (3) additional deputies are to be selected, so the total of slots to be filled by election is ten (10).
All candidates should also send a summary of their candidacy announcement to email@example.com - a compilation of the summaries will be mailed to all registered voters several days prior to the elections. Summaries should be no more than 75 words of continuous text (so no bullet lists or multiple paragraphs) and must be received by the nomination deadline given above.
All discussion related to the elections should be held on firstname.lastname@example.org where Members are invited to ask questions to one or all candidates. Instructions explaining how to vote will be sent via e-mail to all eligible voters by 2011-10-07.
The 10 candidates voted for most as counted by a single transferable vote system  will be elected, except that no more than two individuals affiliated with any one corporation may be elected. Should more than two of the top ten vote-getters be affiliated with the same company, only the two with the most votes will be considered elected.
* I've received questions about the eligibility of employees of the same company to serve on the Board. TDF's statutes explain that no more than one third of the members of the Board may be from the same company. That means that, on the TDF board of seven directors, no more than two may be from the same company, but that it is permissible for one of the deputies to also be from the same company as those two Directors if elected.
In the event of a tie for the final seat on the board or the final deputy slot, the Membership Committee will schedule run-off elections as soon as possible. The Membership Committee will announce preliminary results as soon as possible after the elections close, along with instructions on how to access the votes archive and how to independently verify the vote count.
Any eligible voter may challenge the preliminary results by e-mailing email@example.com prior to 2011-10-26. The published decision of the Membership Committee as to any challenge shall be final. Once any challenges have been resolved, the Membership Committee shall announce the final results.
Please see the Election web site for full details . Any questions regarding these procedures should be directed to the Membership Committee by e-mail to firstname.lastname@example.org . The committee shall have the power to make any necessary changes or clarifications to these rules at any point during the elections.
Election Timeline (all deadlines are 23:59 UTC)
2011-08-23: Announcement of elections
2011-09-02: Freeze of membership applications, list of candidates opens.
2011-10-01: Last day to announce candidacies, submit summary statements.
2011-10-03: Final list of candidates is published.
2011-10-07: Instructions mailed to eligible voters, voting begins.
2011-10-17: Voting closes.
2011-10-20: Preliminary results are announced.
2011-10-26: Last day to challenge preliminary results.
2011-10-27: Announcement of final results
Simon Phipps, Elections Officer
The Document Foundation
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