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Apologies, the date for voting instructions to be provided was omitted from the body of the first 
version of this notice. The following text should be considered as the announcement:

Having been asked by the Steering Committee and Membership Committee to act as the Elections 
Officer for The Document Foundation,  it is my pleasure to announce that we will now conduct  the 
election of a Board of Directors. This election is following the Bylaws [1] of our Foundation. The 
term is one year commencing from the date the Foundation is legally established.

There are seven (7) board seats that are to be filled during this election. Three (3) additional 
deputies are to be selected, so the total of slots to be filled by election is ten (10).

Members of The Document Foundation as of 2011-09-02 are eligible to vote in the elections. Anyone 
who has made a contribution to The Document Foundation can apply for membership by completing an 
application [2]. To vote, your membership also needs to be valid at least until the end of the 
elections (2011-10-26).

Any eligible voter is also eligible to be elected to the Board of Directors. To announce your 
candidacy, send a message to with your full name, e-mail, 
corporate affiliation (if any), and a description of your reasons for wanting to serve as a 
director. Candidacies must be announced prior to 2011-09-30, 23:59 UTC.

All candidates should also send a summary of their candicacy announcement to - a compilation of the summaries will be mailed to all registered 
voters several days prior to the elections. Summaries should be no more than 75 words of continuous 
text (so no bullet lists or multiple paragraphs) and must be received by the nomination deadline 
given above.

All discussion related to the elections should be held on where 
Members are invited to ask questions to one or all candidates. Instructions explaining how to vote 
will be sent via e-mail to all eligible voters by 2011-10-07.

The 10 candidates voted for most as counted by a single transferable vote system [3] will be 
elected, except that no more than two individuals affiliated with any one corporation may be 
elected. Should more than two of the top ten vote-getters be affiliated with the same company, only 
the two with the most votes will be considered elected.

In the event of a tie for the final seat on the board or the final deputy slot, the Membership 
Committee will schedule run-off elections as soon as possible. The Membership Committee will 
announce preliminary results as soon as possible after the elections close, along with instructions 
on how to access the votes archive and how to independently verify the vote count.

Any eligible voter may challenge the preliminary results by e-mailing prior to 2011-10-26. The published decision of the Membership 
Committee as to any challenge shall be final. Once any challenges have been resolved, the 
Membership Committee shall announce the final results.

Any questions regarding these procedures should be directed to the Membership Committee by e-mail 
to . The committee shall have the power to make any necessary 
changes or clarifications to these rules at any point during the elections.



Election Timeline (all deadlines are 23:59 UTC)

2011-08-23: Announcement of elections
2011-09-02: Freeze of membership applications, list of candidates opens.
2011-10-01: Last day to announce candidacies, submit summary statements.
2011-10-03: Final list of candidates is published.
2011-10-07: Instructions mailed to eligible voters, voting begins.
2011-10-17: Voting closes.
2011-10-20: Preliminary results are announced.
2011-10-26: Last day to challenge preliminary results.
2011-10-27: Announcement of final results


This is a landmark in the history of The Document Foundation and I encourage all Members to 
participate fully.


Simon Phipps, Elections Officer
The Document Foundation

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