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[tdf-announce] Election Announcement for The Document Foundation Board of Directors
- Subject: [tdf-announce] Election Announcement for The Document Foundation Board of Directors
- From: Simon Phipps <firstname.lastname@example.org>
- Date: Wed, 24 Aug 2011 15:10:46 +0100
- To: email@example.com
Apologies, the date for voting instructions to be provided was omitted from the body of the first version of this notice. The following text should be considered as the announcement:
Having been asked by the Steering Committee and Membership Committee to act as the Elections Officer for The Document Foundation, it is my pleasure to announce that we will now conduct the election of a Board of Directors. This election is following the Bylaws  of our Foundation. The term is one year commencing from the date the Foundation is legally established.
There are seven (7) board seats that are to be filled during this election. Three (3) additional deputies are to be selected, so the total of slots to be filled by election is ten (10).
Members of The Document Foundation as of 2011-09-02 are eligible to vote in the elections. Anyone who has made a contribution to The Document Foundation can apply for membership by completing an application . To vote, your membership also needs to be valid at least until the end of the elections (2011-10-26).
Any eligible voter is also eligible to be elected to the Board of Directors. To announce your candidacy, send a message to firstname.lastname@example.org with your full name, e-mail, corporate affiliation (if any), and a description of your reasons for wanting to serve as a director. Candidacies must be announced prior to 2011-09-30, 23:59 UTC.
All candidates should also send a summary of their candicacy announcement to email@example.com - a compilation of the summaries will be mailed to all registered voters several days prior to the elections. Summaries should be no more than 75 words of continuous text (so no bullet lists or multiple paragraphs) and must be received by the nomination deadline given above.
All discussion related to the elections should be held on firstname.lastname@example.org where Members are invited to ask questions to one or all candidates. Instructions explaining how to vote will be sent via e-mail to all eligible voters by 2011-10-07.
The 10 candidates voted for most as counted by a single transferable vote system  will be elected, except that no more than two individuals affiliated with any one corporation may be elected. Should more than two of the top ten vote-getters be affiliated with the same company, only the two with the most votes will be considered elected.
In the event of a tie for the final seat on the board or the final deputy slot, the Membership Committee will schedule run-off elections as soon as possible. The Membership Committee will announce preliminary results as soon as possible after the elections close, along with instructions on how to access the votes archive and how to independently verify the vote count.
Any eligible voter may challenge the preliminary results by e-mailing email@example.com prior to 2011-10-26. The published decision of the Membership Committee as to any challenge shall be final. Once any challenges have been resolved, the Membership Committee shall announce the final results.
Any questions regarding these procedures should be directed to the Membership Committee by e-mail to firstname.lastname@example.org . The committee shall have the power to make any necessary changes or clarifications to these rules at any point during the elections.
Election Timeline (all deadlines are 23:59 UTC)
2011-08-23: Announcement of elections
2011-09-02: Freeze of membership applications, list of candidates opens.
2011-10-01: Last day to announce candidacies, submit summary statements.
2011-10-03: Final list of candidates is published.
2011-10-07: Instructions mailed to eligible voters, voting begins.
2011-10-17: Voting closes.
2011-10-20: Preliminary results are announced.
2011-10-26: Last day to challenge preliminary results.
2011-10-27: Announcement of final results
This is a landmark in the history of The Document Foundation and I encourage all Members to participate fully.
Simon Phipps, Elections Officer
The Document Foundation
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