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[board-discuss] Board of Directors Meeting 2018-02-26


The Document Foundation
Board of Directors Meeting 2018-02-26
Call Minutes

Date: Monday, February 26, 2018
Location: Jitsi

Session chair: Marina Latini (unanimously accepted by all participants)
Keeper of the minutes: Michael Meeks (unanimously accepted by all participants)

In the call: Björn (Member of the Board), Franklin (Member of the Board), Cor (Member of the Board), Thorsten (Member of the Board), Marina (Member of the Board), Michael (Member of the Board), Osvaldo (Deputy Member of the Board), Eike (Member of the Board), Simon (Deputy Member of the Board), Kendy (Deputy Member of the Board), Florian (Executive Director)

The Board of Directors at the time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 14:07 Berlin time.

Public agenda:

1) Vote: Election of Chair and Deputy
We discussed several proposals and we need to appoint both the Chairperson and the Deputy Chairperson.

Proposal to elect Marina as Chair
Result of vote: Bjoern, Cor, Franklin, Thorsten, Michael, Eike
Abstentions: Marina.
Deputies Osvaldo, Simon, Kendy support this.
Decision: Marina elected as Chair.
Marina accepts the role.

Proposal to elect Bjoern as Deputy Chair
Result of vote: Bjoern, Franklin, Cor, Marina, Michael, Eike, Thorsten
Deputies Simon, Kendy, Osvaldo support this.
Decision: Björn elected as Deputy Chair.
Björn accepts the role.

Florian will send a representation statement to everyone, so deputies can stand-in per default for those not present in the meetings.
Please send that to the (public) board-discuss@documentfoundation.org mailing list.

2) Discuss: Areas of oversight and responsibilities (Marina)
We need to update https://wiki.documentfoundation.org/TDF/BoD_rules#Decision_making_and_responsibilities
Proposal to extend one of the roles to include privacy regulations (due to GDPR).

Pending, please fill in your availabilities.

3) Discuss: annual report (Florian)
An introduction to the annual report and TDF's duties, primarily for our new board members.

Public call ends at 15:20 Berlin time.

Marina Latini (Session chair)
Michael Meeks (Keeper of the minutes)

--
Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | IRC: floeff on Freenode
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: https://www.documentfoundation.org/imprint

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