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I support this preliminary budget but with conditions as there is not enough time to review the entire process by the time we have to file it at the end of April.

Multiple times in the past two years, at least, concerns have been raised in regards to the way items are being put forward, voted and tendered so it's about time to put policies and checks in place to make the process more transparent and inclusive.

While some may want to assume there is no foul play it is essential to demonstrate that the process, from the ESC up to the tenders approval, is fair, accountable, gives everyone equal opportunities to participate and helps bringing in potential new contributors.

The board has has not received the ranking from the ESC with the votes of each member to evaluate if there is a good balance between the choices made by employees of potential bidders and non bidders.

As a fully transparent process is not yet in place before final approval so non bidding members of the board, together with the team and the person that made the proposal, will need to review each tender in the budget to make sure that there is no doubts about the benefit for TDF and its wider community.

The board will need to work on implementing the procedural changes necessary before the next budgeting round possibly including a suitable version of the CoI Policy, as already implemented by the MC and the Board, for the ESC.

With the above as a condition I vote +1



On 06/04/2022 08:15, Florian Effenberger wrote:

in the private part of Monday's board call, the Board of Directors discussed the concerns raised with regards to the budgetting process.

The Board decided to run another approval vote on the preliminary budget for 2022, as all board members and deputies who might bid on the approved tenders and projects decided to abstain by explicit declaration.

On behalf of the Board, I therefore call for the following VOTE:

Approval of the preliminary budget for 2022
as summarized in
and discussed in the private board meeting on 2022-03-28

The vote runs until Monday, April 11, 0800 Berlin time (0600 UTC).

Paolo Vecchi - Member of the Board of Directors
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details:

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