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The Document Foundation
Board of Directors Meeting 2021-10-22
Meeting Minutes

Date: 2021-10-22
Location: Jitsi

Session chair: Lothar Becker
Keeper of the minutes: Stephan Ficht

In the meeting:
   Board - Emiliano Vavassori, Lothar Becker, Thorsten Behrens, Cor
Nouws, Michael Meeks
   Board Deputies - Nicolas Christener, Paolo Vecchi
   Membership Committee -
   Membership Committee Deputies -
   Team - Florian Effenberger, Stephan Ficht, Guilhem Moulin
   Community - Jan Holesovsky

Chairman of the Board is in the meeting. One of the Chairman or Deputy
Chairman is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 7 Board of
Directors members are attending the call.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.

The meeting is quorate and invitation happened in time. From now on,
motions can be passed with the agreement of a simple majority of those
remaining present. The majority threshold is currently 4.

The meeting commences 13:03 Berlin time.

Public Part

1. Q&A: Answering questions from the community (all, 10 minutes)
   Rationale: Provide an opportunity for the community to ask questions
to the board and about TDF
   + need one official meeting (Lothar)
    + haven't it yet (Florian)
    + usually during conf
    + two weeks to invite
    + Friday, December 17 - for budget planning
    + every one fine? (Lothar)
     + agreed

Public meeting ends at 13:05 Berlin time.

Private Part

2. Discuss & further steps: Conflict of interest policy for the board as
part of the Rules of Procedures (legal subgroup, all 45min)
   Rationale: Discussing and understanding a version of the policy,
defining where to ask legal advice and how to do that
   Reason why in private: preliminary wordings of a legal text for rules
of procedure, before legal advice

3. Discuss: Last minute item(s) (owner of the item, all 5min)
   Rationale: if there is popping up an item after sending the agenda
   – no item popped up –

Private meeting ends at 14:02 Berlin time.

Lothar Becker (Session chair)
Stephan Ficht (Keeper of the minutes)

Stephan Ficht, Administrative Assistant
Tel: +49 30 5557992-64 | Mail:
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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