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The Document Foundation
Board of Directors Meeting 2021-02-26
Meeting Minutes

Date: 2021-02-26
Location: Jitsi

Session chair: Lothar Becker
Keeper of the minutes: Stephan Ficht

In the meeting:
Board - Franklin Weng, Lothar Becker, Emiliano Vavassori, Michael Meeks, Daniel Rodriguez, Thorsten Behrens, Cor Nouws
    Board Deputies - Nicolas Christener, Paolo Vecchi
    Membership Committee Deputies - Uwe Altmann, Dennis Roczek
Team - Stephan Ficht, Florian Effenberger, Guilhem Moulin, Sophie Gautier,
    Community -Gabriel Masei,

Representation: None

Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 13:02 Berlin time.


Public Part

1. Q&A: Answering Questions from the community (all, max. 10 min)
Rationale: Provide an opportunity for the community to ask questions to the board and about TDF.
+ any questions? (Lothar)
  + None

2. Discuss: Encourage / help local events in 2021 (Cor)
Reference: https://redmine.documentfoundation.org/issues/3461
+ limitations to organize local events (Cor)
+ nothing happens in the Netherlands currently, likely similar in other countries
  + important to have this social feeling
  + how to overcome this period? want to collect ideas
+ Sophie collected local events and places of meeting (Lothar)
  + some areas missing
+ only small activities in Taiwan (eg articles translation on Facebook) (Franklin)
  + defining a default jitsi-room? (Lothar)
  + to run monthly/quarterly meeting?
  + need to have some TDF member open the room each time (Florian)
  + doing that for the DE-community (Florian)
  + new participants in the last call
  + having an alternating but regular DE-Call
  + had last meeting yesterday (Uwe)
  + how to reach pontential participants? (Lothar)
  + help local groups to do so (Cor)
    + invite them
    + maybe have blog about it
    + send reminder some time before scheduled meeting/call (Florian)
  + useful to create agenda? (Paolo)
    + get feedback from local groups for annual report (Florian)
  + any more ideas (Lothar)
  + do you use a pad to keep track? (Emiliano)
    + using pad or redmine (Florian)
    + mailing list (Uwe)
    + telegram channel (Sophie)
  + please share (Lothar)
  + matrix (Emiliano)
  + can open TDF resources (Florian)

Public meeting ends at 13:17 Berlin time.


Agenda items of Private Part

3. Discuss: Budget 2021 and Budget sheet, ranking in it, if needed first decisions of budget items
Reason why in private: confidential items (like HR), fiscal issues

Private meeting ends at 13:30 Berlin time.

Lothar Becker (Session chair)
Stephan Ficht (Keeper of the minutes)

--
Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail: floeff@documentfoundation.org
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: https://www.documentfoundation.org/imprint

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