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[board-discuss] Board of Directors Meeting 2018-11-23

The Document Foundation
Board of Directors Meeting 2018-11-23
Call Minutes

Date: 2018-11-23
Location: Jitsi

Session chair: Marina Latini
Keeper of the minutes: Michael Meeks

In the call: Marina (Chair), Franklin (Board), Björn (Deputy Chair), Michael (Board), Eike (Board), Florian (ED), Kendy (Deputy), Thorsten (Board)
Representation: Kendy for Cor

Chairwoman of the Board is in the call. One of the Chairwoman or Deputy Chairman is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 14:04 Berlin time.

Public part

1) Discuss: LibreOffice Online for other organizations (Simon)
   + punted - Simon not here, he sent an update by E-mail.

2) FOSDEM meeting and agenda (Marina) [10min]
   * booth confirmed, devroom pending still
   * rooms reserved from Wed Jan 30 to Fri Feb 1
* need to plan in board meeting + dinner, MC meeting, team meeting (could be on Mon Feb 4), Hackfest
   * Franklin: before Feb 1
   * Cor: limited availability on Jan 31
   * Kendy: can't attend
* Simon: (OFE Friday afternoon, Foundations dinner Friday night; no blockers)
   * Thorsten: Foundations dinner Friday night
   * Please file talks in other dev-rooms - deadlines ~today.

Proposal: Wed 30 and Thurs 31 Hackfest; *** Board Meeting Fri Feb 1 ***; Team Mon Feb 4

3) Discuss: quarterly reports (Marina) [10min]
   + been a long time.
+ can we have the names & areas in the agenda for next time ? (Thorsten) ->

    employees: Michael Meeks, Thorsten Behrens

    infrastructure: Franklin Weng, Jan Holešovský

    QA: Cor Nouws, Marina Latini

    documentation: Marina Latini, Jan Holešovský, Osvaldo Gervasi

native language projects, translation, marketing, non-English QA activities etc: Franklin Weng, Osvaldo Gervasi

certifications and other business development activities: Franklin Weng, Marina Latini

    development: Michael Meeks, Eike Rathke

    license: Simon Phipps, Michael Meeks

    releases including schedules: Michael Meeks, Björn Michaelsen

    events: Cor Nouws, Björn Michaelsen

affiliations, e.g. advisory board, peer foundations, politics: Björn Michaelsen, Simon Phipps

    marketing, communication & design: Cor Nouws, Franklin Weng

    assets, finance: Thorsten Behrens, Cor Nouws

contracts, hiring, taxes, legal compliance, GDPR, trademarks and brands: Simon Phipps, Eike Rathke

   + expect to poll people in the call ? (Michael)
      + happy to spend 5 mins in the next call & have it minuted (Thorsten)
      + if people want to write-up no issue either.

Public call ends 14:12 Berlin time.

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail:
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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