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[board-discuss] Board of Directors Meeting 2017-03-13

The Document Foundation
Board of Directors Meeting 2017-03-13
Call Minutes

Date: Monday, March 13, 2017
Location: Phone Conference Room

Session chair: Marina Latini
Keeper of the minutes: Michael Meeks

In the call: Eike (Board), Florian (ED), Marina (Chair), Norbert (Deputy), Kendy (Board), Thorsten (Board), Michael (Deputy Chair), Osvaldo (Board)
Representation: Norbert for Simon

Chairman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call.

The Board of Directors at the time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 17:08 Berlin time.

1. Discuss: Annual report approval meeting (Florian)
We need to schedule a formal meeting for approval of the annual activity and financial report. Sometime around mid-April comes to mind, factoring in Easter holidays. * let's aim to have the formal meeting April 10 (regular board meeting slot, 1700 Berlin time)
 * in case that's not working out, schedule two weeks later, April 24

2. Discuss: Budget Ranking (Florian)
Voting on the special projects buckets.
    + Bucket of Eur 95k for the 'Ranking' sheet of special projects
    + went through meetings.
+ hoping to organize an ODF + open standards related event Mon/Tues in Rome (Marina)
        + two days before the conference.
    + rank within the next two weeks, so we can finalize that

Public call ends at 17:40 Berlin time.

Marina Latini (Session chair)
Michael Meeks (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | IRC: floeff on Freenode
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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