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[board-discuss] BoD Meeting Minutes 2016-05-09

The Document Foundation
Board of Directors Meeting 2016-05-09
Call Minutes

Date: Monday, May 9, 2016
Location: Phone Conference Room

Session chair: Marina Latini
Keeper of the minutes: Michael Meeks

In the call: Marina, Michael, Kendy, Eike, Osvaldo, Simon, Björn, Norbert, Florian, Italo

Representation: Norbert for Thorsten

Chairwoman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call.

The Board of Directors at the time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 17:15 Berlin time.

Public agenda:

Discussion: Migration to Jitsi/Freeswitch (Florian)

* Michael Bielicki (Simon's contact) offers setup of Freeswitch in our infrastructure * it provides SIP connectivity as well as a RTC web client, however, HTML5 design work needs to be done to make it functional
next steps: Florian to get a test drive (web-only) to see how it performs

Discussion: 2013-2015 tax declaration (Florian)
Discussion of next steps for signing.
Florian explains the process, and proposes Michael and Marina to sign this, will circulate document tomorrow. Built on the numbers we worked through, lists foundation's objectives, activity of business entity, reserves and donations, ~4 pages.

Discussion: 1st quarter 2016 reports for QA, documentation, certification, events, marketing & design (Marina) Parts of that might be shifted to the private call for confidentiality reasons. See:

* Improving help (Marina)
    + building on Olivier's XSLT work: preview here
    + Will have an internship at Studio Storti
        + want to improve the help content with Olivier.
        + adding missing pages / links.
    + wants devs to provide clear documentation too.

* Certification (Marina)
    + would like to discuss it
        + pwrt. migration & training.
    + during FOSDEM - certified new members for migration & training.
        + lots of interesting ideas on updating the process.

* Hack-fests (Marina)
    + one coming up in Munich

* Design & UX (Kendy)
    + now hiring the design & UX Mentor
    + created lots of GSOC projects
        + running 5/11 of them.
        + hopefully will do lots of improvements.
    + lots of UX improvements in the code too.

* Legal / Licensing (Michael/Simon)
    + no significant issues.
    + Cloph continues to run the sign-off collection.

* NLP / Translation (Osvaldo / Eike)
    + communities are working happily.

* Finance (Norbert)
    + monitoring the income side closely
    + numbers look reasonably in-line with previous years

* Development (Michael / Eike / Bjoern)
    + development continues - lots of good commits & committers
    + couple of new committers recently.
    + JanI mentoring people left & right.

* Q1 Releases (Bjoern)
    + 5.0.5
    + 5.1.0, 5.1.1, 5.1.2
    + all on time, no delays

* Q1 Events (Bjoern)
    + FOSDEM and FOSDEM Hackfest => went well
    + Gran Canaria/Spanish Hackfest

Marina Latini (Session chair)
Michael Meeks (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | IRC: floeff on Freenode
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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