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[board-discuss] BoD meeting minutes from 2014-07-23


find below the board meeting minutes from the BoD meeting on 2014-07-23.

This message is to be archived by the BoD and its deputies.

Minutes 2014-07-23
The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, July 23, 2014
Location: Phone Conference Room

Session chair: Thorsten Behrens (Chairman of the Board)
Keeper of the minutes: Sophie Gautier

In the call: Thorsten Behrens (Chairman of the Board), Eliane Domingos
de Sousa (Deputy Chairman of the Board), Fridrich Strba (Board of
Directors), Adam Fyne (Board of Directors), Björn Michaelsen (Board of
Directors), Joel Madero (Board of Directors), Norbert Thiebaud (Deputy
Board of Directors), Eike Rathke (Deputy Board of Directors), Florian
Effenberger (Executive Director), Olivier Hallot, Sophie Gautier.

Representation: Norbert Thiebaud representing Michael Meeks

Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 7 Board of
Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 15:05 UTC. It was held partly in public and
partly in private as the board saw a need for confidentiality during
discussions. The results are now being made public in accordance with
our statutes.

1. LibreOffice 4.3 (all)
There is a configuration issue in the RC3, LO will not find its
spellchecker dictionary under Windows, see #81511.
The publication date set by Italo is for the 30th of July.

2. Conference
Sophie said that we hope to have the preprogram set and online by next
week. The rough number of registrations is between 80/100
Olivier asked about the refunding policy. Thorsten answered that
reasonable funding requests (should not wait for the last week before
the conference to book and make reservation) from contributors will be
taken into account.

3. meeting technology (Thorsten)
Thorsten said that there was a friendly sponsoring offer from an open
source project with meeting rooms, video, etc. But some experienced some
crashes caused by a Flash problem. Florian had a look for pure video
thing. Bjoern looked for a third solution on an hosted server. The
conclusion for now is to just keep running as we are.

The call is terminated at 15h20. Attending at the end of the call: Joel
Madero, Bjoern Michaelsen, Adam Fyne, Eliane Domingos de Sousa, Thorsten
Behrens, Fridrich Strba, Norbert Thiebaud, Eike Rathke, Florian
Effenberger, Olivier Hallot, Sophie Gautier.

Thorsten Behrens, Chairman of the Board
Sophie Gautier, keeper of the minutes

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