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[board-discuss] BoD minutes from 2014-05-14


find below the board meeting minutes from the BoD meeting on 2014-05-14.

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Minutes 2014-05-14
The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, May 14, 2014
Location: Phone Conference Room

Session chair: Thorsten Behrens (Chairman of the Board)
Keeper of the minutes: Sophie Gautier

In the call: Thorsten Behrens (Chairman of the Board), Eliane Domingos
de Sousa (Deputy Chairman of the Board), Michael Meeks (Board of
Directors), Fridrich Strba (Board of Directors), Bjoern Michaelsen
(Board of Directors), Adam Fyne (Board of Directors), Joel Madero (Board
of Directors), Norbert Thiebaud (Deputy Board of Directors), Eike Rathke
(Deputy Board of Directors), Italo Vignoli, Sophie Gautier.

Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 7 Board of
Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 15:08 UTC. It was held partly in public and
partly in private as the board saw a need for confidentiality during
discussions. The results are now being made public in accordance with
our statutes.

1.Certification status update

Italo said that the website is under construction and should be ready by
the end of this week for an announcement next week to the TDF members
list. This will open for them the possibility to apply for
certification. The site contains 2 pages: already certified people and
documents (presentation of the protocol, how-to, QA, history of the
project). The already certified members will have to sign the
certification agreement.

The certification process is split in todos that will be different if
applying for migration (Europe) or deployment (US). Certification
committee will read and approve the document filled, then a meeting
(could be virtual) with 3 committee members to approve or explain
rejection will take place. Certification should be done carefully
because it means that certified are ambassadors of the project. The
agreement is a text binding the person to TDF in term of responsibility.

Some members are already well known for their training or migrating
skills and filling the documents should be only a formality for them.
The board will make a collective call to collect their name and provide
a list end of May and certified them by the end of June.

2.LibOCon status update
Sophie said the number of papers is growing but slowly. The final date
will be extended by the end of the month. Michael suggested to add the
possibility of short talks and training talks to the announcement. He
also recommended to announce the extension one day after the closing
date. Bjoern confirmed that last year he accepted short talks very late
in the process.
Sophie said that Florian together with Italo will provide sponsors
contact to the Bern team once the sponsor package ready.
The conference organization is going smoothly and we are on track there.

The call terminated at 15:30 UTC

Attending at the end of the call: Thorsten Behrens, Eliane Domingos de
Sousa, Michael Meeks, Fridrich Strba, Bjoern Michaelsen, Adam Fyne, Joel
Madero, Norbert Thiebaud, Eike Rathke, Italo Vignoli, Sophie Gautier.

Thorsten Behrens (Session Chair)
Sophie Gautier (Keeper of the minutes)

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