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attached are the board meeting minutes from the BoD meeting on December 11th.

This message is to be archived by the BoD and its deputies.


Minutes 2013-12-11
The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, December 11, 2013
Location: Phone Conference Room

Session chair: Florian Effenberger (Chairman of the Board)
Keeper of the minutes: Thorsten Behrens (Board of Directors)

In the call: Florian Effenberger (Chairman of the Board), Thorsten Behrens (Deptuy Chairman of the Board), Caolán McNamara (Board of Directors), Michael Meeks (Board of Directors), Italo Vignoli (Board of Directors), Björn Michaelsen (Board of Directors); Andreas Mantke (Deputy Board of Directors).

Representations: Andreas Mantke is representing Olivier Hallot.

Chairman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 16:10 UTC. It was held in private as the board saw a need for confidentiality during discussions. The results are now being made public in accordance with our statutes.

1. Formal approval of 2014 budget

The board is having a discussion on a budget for 2014, incorporating all previous budget approvals and decisions.

Since that approval, our generous donors have provided more funds, offering further possibilities for TDF to invest in tasks deemed important.

The discussion and vote will be continued next week, but those individual items, factored to the full year of 2014, have been approved during the call already:

Legal fees provisioning € 15,000.00
CeBIT booth € 7,000.00
Higher membership fees for head association of foundations due to higher spending € 850.00
Administrative assistant role € 12,000.00
Renewing Sophie's contract for one month € 3,400.00
AskBot contract for maintenance and support € 2,540.00
TDF brochure, bilingual, for CeBIT and other events, including printing € 2,000.00
Own bugzilla provisioning € 3,000.00

Result of vote: consensus approval (7 out of 7)

Decision: The request has been accepted.

The meeting adjournes at 17:30 UTC.

Thorsten Behrens (Keeper of the minutes)
Florian Effenberger (Session chair)

Florian Effenberger, Chairman of the Board (Vorstandsvorsitzender)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
The Document Foundation, Kurfürstendamm 188, 10707 Berlin
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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