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[board-discuss] BoD minutes from the 2013-08-07 call


Dear community,

please find attached the board meeting minutes from our August 7th
call.

This message is to be archived by the BoD and its deputies.

Thorsten

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Minutes 2013-08-07
The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, August 7, 2013
Location: Phone Conference Room

Session chair: Thorsten Behrens (Deputy Chairman of the Board)
Keeper of the minutes: Italo Vignoli (Board of Directors)

In the call: Florian Effenberger (Chairman of the Board), Thorsten
Behrens (Deptuy Chairman of the Board), Olivier Hallot (Board of
Directors), Michael Meeks (Board of Directors), Charles Schulz (Board
of Directors), Italo Vignoli (Board of Directors); Jesus Corrius
(Deputy Board of Directors), Michael Schinagl (Legal Advisor).

Representations: None.

Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2
of the Board of Directors members, which gives 4. A total of 6 Board
of Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

 From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 15:10 UTC. It was held in private as the
board saw a need for confidentiality during discussions. The results
are now being made public in accordance with our statutes.


1. Extending Christian Lohmaier's work contract

TDF needs more fixed time for web development and developer-related
tasks, and the board sees Christian Lohmaier as ideal candidate. In
previous talks, he already has been willing to work for more hours,
extending his current 20 hours per week contract.

Proposal: From September 1st, or the earliest possible date
thereafter, extend Christian Lohmaiers work contract. Leave the end of
contract the same as it is now, but extend the current working hours
with the same hourly salary, by 80%.

Result of vote: Consensus approval (6 out of 6)

Jesus Corrius as deputy, not representing anyone during the call,
voted +1 (non-binding).


2. Prolonging Florian Effenberger's work contract

TDF has an ongoing demand for infrastructure administration, and the
board - with the exception of Florian - wants to prolongue Florian's
contract up to a date when the new board is in place and can decide
further.

Proposal: Prolongue Florian's work contract as-is until May 31st,
2014.

Result of vote: 5 approvals, 1 (Florian) abstaining, 0 disapprovals.
Approved.

Jesus Corrius as deputy, not representing anyone during the call,
voted +1 (non-binding).


3. Discuss trademark use of Joel Madero for printing t-shirts

Joel Madero has approached the board to get permission to use the
LibreOffice trademark for printing t-shirts.

The board took notice about that effort, approves of it, and notes
that under the existing trademark policy he may use the logo (without
the TDF tagline) to print and sell t-shirts.


The meeting adjournes at 18:30 UTC.

Italo Vignoli (Keeper of the minutes)
Thorsten Behrens (Session chair)

-- 
Thorsten Behrens, Director, Deputy Chairman of the Board
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, Germany
Rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: http://www.documentfoundation.org/imprint

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