[limiting to board-discuss for being rather specific] Marc Paré wrote:
Are we getting any monthly interest income coming from our contingency plan money that was set aside? If so, should this not also be reflected in the monthly revenues or is any profit reported on the annual report? Are we getting any interest profit at all?
We're getting interest payments at least for the capital stock, but reporting for that happens only on a quarterly basis.
Office supplies ... why are there no office supplies costs? Have we not made use of paper/pencils/pens/staples ...?
Yes, but noone charged TDF for it. ;)
Telephone costs ... how are these incurred? Do we have a telephone account with a company or are these cost submissions from members?
We have SIP phone lines for Berlin, see our legal info at http://www.documentfoundation.org/imprint - this is unfortunately mandatory. A few board members and Admins are connected to that account, and use it sometimes for outgoing calls on TDF business.
Tax consultation fees ... Is this a one time cost or is this a monthly costs that will appear each month?
It is on a as-needed basis - the sum you notice for March was for the annual report.
Payroll provider ... Is this to manage the one salaried employee? Or is the payroll provider also providing other services to the TDF?
Bank surcharchages ... are there no monthly bank charges? If not, is this due to the amount kept in our accounts?
This is again an idiosyncracy of the German reporting - that dedicated account for bank surcharges is for costs incurred for capital management. Normal bank account costs for the charitable part of TDF are subsumed under account 2900.
Insurance costs ... are there no monthly insurance costs (for example on our infrastructure/servers, hardware etc. or are these paid in one sum at the start of the insurance terms?
Those are annual payments, yes.
Is there a location on our pages where we can see a complete breakdown of the budget items on the report? If we are publishing these as budget items, then we should also be publishing a page location with a complete breakdown of all of the stated costs for the membership to see. If we do have such pages, I would suggest that the location be reported on the Budget summary for the purposes of clarity and oversight.
Not sure I get your request right - you are asking for itemized, transaction-by-transaction reports for the budgets? Or a decision wiki page or somesuch, where budget decisions are collected? Cheers, -- Thorsten
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