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[board-discuss] Updated minutes of the BoD, 28.11.2012


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Minutes 28.11.2012
The Document Foundation
 Board of Directors Meeting
 Call Minutes

Date: Wednesday, Nov, the 28th 2012
Location: Phone conference room

Session chair: Florian Effenberger (Chairman of the Board)
keeper of the minutes: Charles-H. Schulz (Board of Directors)
In the call:  Thorsten Behrens Florian Effenberger Caolan McNamara
Bjoern Michaelsen  Michael Meeks Andreas Mantke Charles-H. Schulz
Representation: for Italo Vignoli: Bjoern Michaelsen

Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 6 Board of
Directors members are attending the call, one of them being represented
by a deputy.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 16:05 UTC.

1. conference next year; let's wait for the deadline to announce/make a
choice.
2. money investment: Waiting for input from the Hypovereinsbank for one
more week, otherwise let's keep that at the Volksbank
3. Email policy: Mike Schinagl agreed to work on this on a paid basis.
4. Travel reimbursal for the GSoC mentor summit: 2000 USD of
reimbursal for the participants to this summit, preferably from SPI.
Result of the vote: 6 approvals, 0 disapproval, 0 neutral.
Decision: the request has been approved.
5. Infrastructure budget proposal: given the migration of our
infrastructure there will be some surplus in terms of cost.
Proposal:(what we have now): 900 Euros per month + one time fee (400
Euros) ; then (new)650 Euros per month in the new infrastructure; the
two systems and cost structure would run concurrently until the end of
the first quarter 2013.  Result of the vote: 6 approvals, 0
disapproval., 0 neutral.
Decision: the request has been approved. This budget shall enter
into effect on the 1st of December 2012.
6. CEBIT: discussion postponed to the next call.

End of agenda, no additions.
Attending at the end of the meeting: Thorsten Behrens Florian
Effenberger Caolan McNamara Bjoern Michaelsen  Michael Meeks Andreas
Mantke Charles-H. Schulz

The meeting adjournes at 16:35 UTC.

Meeting minutes approved:

Charles-H.Schulz, Keeper of the minutes
 Florian Effenberger, Session chair



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-- 
Charles-H. Schulz
Co-Founder & Director, The Document Foundation,
Zimmerstr. 69, 10117 Berlin, Germany
Rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: http://www.documentfoundation.org/imprint




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