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[board-discuss] BoD minutes from 2012-11-14


Hello,

attached are the board meeting minutes from the BoD phone meeting on November 14th.

This message is to be archived by the BoD and its deputies.

Florian


Minutes 2012-11-14

The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, Nov 14th, 2012
Location: Phone conference room

Keeper of the minutes: Thorsten Behrens (Board of Directors)
Session chair: Florian Effenberger (Chairman of the Board)

Attending: Michael Meeks (Board of Directors), Thorsten Behrens
(Deputy Chairman of the Board), Florian Effenberger (Chairman of the
Board), Italo Vignoli (Board of Directors), Caolan McNamara (Board of
Directors), Bjoern Michaelsen (Board of Directors Deputy)

Representation: Bjoern Michaelsen represents Olivier Hallot (Board of
Directors)

Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2
of the Board of Directors members, which gives 4. A total of 6 Board
of Directors members are attending the call, one of them being
represented by a deputy.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 16:05 UTC.

1. Budget for the Munich Hackfest

Discussion: A total number of 15+ volunteers signed up for the
Hackfest, the board would like to provide travel assistance if
possible. The meeting venue will be provided by the Limux project,
there's though a need for beverages and snacks during the day.

Request: for the upcoming Munich hackfest, allocate an overall budget
of EUR 3k for travel bursaries and snacks during the meeting.

Result of vote: 6 approvals, 0 neutral, 0 disapprovals

16:10 UTC Andreas Mantke (Board of Directors Deputy) joins the call.

2. Amended budget for LibreOffice conference travel bursaries

Discussion: after evaluating eligible bursary requests, Florian and
Thorsten see additional funding needs to reimburse our volunteers.

Request: Approve additional 5k EUR for LibreOffice conference travel
reimbursals. Authorize Florian and Thorsten to double-check requests
and trigger payments.

Result of vote: 6 approvals, 0 neutral, 0 disapprovals

3. Update ESC membership list

Request: add the following new members to the ESC - Joel Madero, Mirek
Mazel, and Ahmad Hussein Al-Harthi. Replace Mitch with Eilidh McAdam.

Result of vote: 6 approvals, 0 neutral, 0 disapprovals

4. Private list compositions

Discussion: the board wants to formalize membership on private lists.

Request: henceforth have the following compositions on the below lists:
* tdf-core: board, membership committee, and legal counsel (including deputies)
 * tdf-info alias: board (including deputies)
 * legal list: board (including deputies), and counsel
 * treasurer list: board (including deputies)
 * membership list: membership committee (including deputies)
* private-marketing list: trusted contributors for marketing, PR preparations etc., including board, membership committee, and their deputies * advisory board list: advisory board members, and board (including deputies)

Result of vote: 6 approvals, 0 neutral, 0 disapprovals

5. Investment of the capital stock

The request at Umweltbank was declined, Bjoern and Andreas will take
another round, Thorsten will ask during Stiftungstag.

6. Clarify advisory board fees

Request: Beyond the 50% rebate for companies directly funding
LibreOffice developers, have another cumulative 50% rebate for
companies with less than 50 employees in total (10k USD small company
standard rate, 5k USD for small companies funding developers).

Result of vote: 6 approvals, 0 neutral, 0 disapprovals

End of agenda, no additions.

Attending at the end of the meeting: Michael Meeks (Board of
Directors), Thorsten Behrens (Deputy Chairman of the Board), Florian
Effenberger (Chairman of the Board), Italo Vignoli (Board of
Directors), Caolan McNamara (Board of Directors), Bjoern Michaelsen
(Board of Directors Deputy), Andreas Mantke (Board of Directors
Deputy)

The meeting adjournes at 16:30 UTC.

Meeting minutes approved:

Thorsten Behrens, Keeper of the minutes
Florian Effenberger, Session chair

--
Florian Effenberger, Chairman of the Board (Vorstandsvorsitzender)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: http://www.documentfoundation.org/imprint

Context


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