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attached are the board meeting minutes from the BoD phone meeting on October 31st.

This message is to be archived by the BoD and its deputies.


Minutes 2012-10-31

The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Thursday, Oct 31st, 2012
Location: Phone conference room

Keeper of the minutes: Michael Meeks (Board of Directors)
Session chair: Florian Effenberger (Chairman of the Board)

Attending: Michael Meeks (Board of Directors), Charles Schulz (Board
of Directors), Thorsten Behrens (Deputy Chairman of the Board),
Florian Effenberger (Chairman of the Board)

Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2
of the Board of Directors members, which gives 4. A total of 4 Board
of Directors members are attending the call.

The invitation to the call has been in time, fulfilling all formal

The call is quorate.

From now on, a quorum can be reached with a simple majority of 3 votes.

The meeting commences at 16:00 UTC.

1. Capital stock

        Have agreed investment guidelines; need a German speaker to
review the relevant documents and choose a product soon. Poke Bjoern
and Andreas to do it before end of next week, otherwise
re-circle. What needs doing: pick a suitable product at random & get
the forms to Thorsten + Florian to sign well before Munich.

2. E-mail addresses

        Already agreed for TDF members to have an address. We need a
policy around use of the addresses, either invest money in legal
advice around a policy or drop it.

        Handful of requests out there for this - a nice membership
benefit. Action - Florian to ask Mike what he'd charge for this.

5:15 Italo Vignoli arrived; thus having 5 board members.

3. Call for locations 2013

        So far no formal proposals - a couple of informal proposals
are moving forward nicely.

4. CeBIT

        In talks with the organisers; initial plan to have a
free-booth, but apparently there are none. A single demo point costs
3.5 - 4k for the week; anticipate a vote on that soon. Need to compare
notes with other open-source projects, if no-one else is there is it
worth going ?

End of agenda, no additions.

Attending at the end of the meeting: Michael Meeks (Board of
Directors), Charles Schulz (Board of Directors), Thorsten Behrens
(Deputy Chairman of the Board), Florian Effenberger (Chairman of the
Board), Italo Vignoli (Board of Directors)

The meeting adjournes at 16:27 UTC.

Meeting minutes approved:

Michael Meeks, Keeper of the minutes
Florian Effenberger, Session chair

Florian Effenberger, Chairman of the Board (Vorstandsvorsitzender)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
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