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[board-discuss] BoD minutes from 2012-06-13


Hello,

find attached the meeting minutes from the BoD meeting on June 13th.

This message is to be archived by the BoD and its deputies.

Florian


The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, June 13th, 2012
Location: Phone conference room

Keeper of the minutes: Olivier Hallot (Board of Directors)
Session chair: Florian Effenberger (Chairman of the Board)

Attending: Caolán McNamara (Board of Directors), Olivier Hallot (Board of Directors), Florian Effenberger (Chairman of the Board), Michael Meeks (Board of Directors), Thorsten Behrens (Deputy Chairman of the Board), Charles Schulz (Board of Directors)

Deputies: Björn Michaelsen (Deputy of the Board) representing Italo Vignoli (Board of Directors)

Others: Norbert Thiebaud, Drew Jensen, Andreas Mantke

Chairman of the Board and Deputy Chairman are in the call. One of them is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders with deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4.
A total of 7 Board of Directors members are attending the call.

The invitation to the call has been in time, fulfilling all formal requirements.

The call is quorate.
From now on, a quorum can be reached with a simple majority of 4 votes.

1) Investment for Capital stock: 2 options, one not so secure the second as "traditional/conservative" savings account (rates at 1,4% per year).

Request: Put the capital stock in a savings account.

Result of vote: 7 approvals, 0 neutral, 0 disapprovals

Decision: The request has been accepted.

2) OASIS membership. Fee USD 1100,00 per year, for NGOs/non-for-Profit organizations

Request: Become member of OASIS for 1100 USD per year.

Result of vote: 7 approvals, 0 neutral, 0 disapprovals

Decision: The request has been accepted.

3) German Foundations Association meeting. Proposal for 500 € for Mike Schnagl to attend the meeting.

Request: Spend up to 500 € for Mike Schinagl attending the German Foundations Association meeting.

Result of vote: 7 approvals, 0 neutral, 0 disapprovals

Decision: The request has been accepted.

4) Google YouTube and LibreOffice: YouTube has special offers for non-for-profit organizations and there is a possibility to get the LibreOffice channel for TDF. Andrew Jensen explained the issues and the paperwork to be carried and will get back with more details.

5) FreeDesktop Bugzilla optimization service: BZ is underperforming and hitting development. Need better tunning as well as improvements such as OpenID and more. Estimated cost of 5.000 € for high-level consulting in BZ, to be carried by FDT specialists.

Request: Spend up to 5.000 € for bugzilla optimization.

Result of vote: 7 approvals, 0 neutral, 0 disapprovals

Decision: The request has been accepted.

Discussion: While spending for IT services, consider spendings in improving the portal for LO and TDF: better usability.

6) Travel Expenses for Jean Weber at OSCON: Proposal for funding up to 2.000 USD covering part of ticket and hotel.

Request: Fund up to 2.000 USD for Jean Weber's trip to OSCON.

Result of vote: 7 approvals, 0 neutral, 0 disapprovals

Decision: The request has been accepted.

Discussion: TDF must have a travel budget to bound expenses, otherwise any travel is important and we can loose control of the expenses with severe consequences.

7) Update on membership lists: Our public web pages and our internal member mailing list need the actual members names, which is not updated since long time in our TDF portal/ML. MC to provide the latest list and figures.

Meeting minutes approved:

Olivier Hallot, Keeper of the minutes
Florian Effenberger, Session chair

--
Florian Effenberger, Chairman of the Board
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany
Rechtsfähige Stiftung des bürgerlichen Rechts
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