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[board-discuss] BoD minutes from 2012-03-07


Hello,

find attached the meeting minutes from the BoD meeting on March 7th. Sorry for the long delay.

This message is to be archived by the BoD and its deputies.

Florian


The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, March 7th, 2012
Location: Phone conference room

Keeper of the minutes: Italo Vignoli (Board of Directors)
Session chair: Florian Effenberger (Chairman of the Board)

Attending: Andreas Mantke (Board of Directors Deputy), Björn Michaelsen (Board of Directors Deputy), Caolan McNamara (Board of Directors), Charles Schulz (Board of Directors), Florian Effenberger (Chairman of the Board), Italo Vignoli (Board of Directors), Olivier Hallot (Board of Directors), Thorsten Behrens (Deputy Chairman of the Board)

Representation: Björn Michaelsen is representing Michael Meeks, as confirmed on the public mailing list.

Chairman of the Board and Deputy Chairman are in the call. One of them is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call, one of them being represented by a deputy.

The invitation to the call has been in time, fulfilling all formal requirements.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.


1. Switching Hetzner contract from FrODeV to TDF for server hosting

Request: Florian requests to switch the server hosting contract with Hetzner from FrODeV to TDF.

Result of vote: 7 approvals, 0 neutral, 0 disapprovals.

Decision: The request has been accepted.


2. Switching DomainDiscount24 contract from FrODeV to TDF for domain hosting

Request: Florian requests to switch the domain hosting contract with DomainDiscount24 from FrODeV to TDF.

Result of vote: 7 approvals, 0 neutral, 0 disapprovals.

Decision: The request has been accepted.


3. CAcert Organization Validation

Request: Florian requests TDF to become a CAcert Validated Organization, with the relationship managed by Florian and Thorsten and the certificates issued by Florian.

Result of vote: 7 approvals, 0 neutral, 0 disapprovals.

Decision: The request has been accepted.


4. Adding Intel to the Advisory Board

Request: Florian requests to add Intel Corporation to the Advisory Board.

Result of vote: 7 approvals, 0 neutral, 0 disapprovals.

Decision: The request has been accepted.


5. Adding Lionel Elie Mamane (independent), Marcus Mohrhardt (independent) and Stephan Bergman (RedHat) to the ESC

Request: Thorsten requests to add Lionel Elie Mamane (independent), Marcus Mohrhardt (independent) and Stephan Bergman (RedHat) to the ESC.

Result of vote: 7 approvals, 0 neutral, 0 disapprovals.

Decision: The request has been accepted.


6. Approval of a 1000 Euro travel bursary for HackFest participants

Request: Thorsten requests to approve of a 1000 Euro travel bursary for the Hamburg HackFest participants. The Hamburg Hackfest will happen on April 13 and 14. It has to be checked if this reimbursement is compatible with the German tax law, payments will only occur if so.

Result of vote: 7 approvals, 0 neutral, 0 disapprovals.

Decision: The request has been accepted.


7. Next LibreOffice Conference in Berlin

Discussion: Next LibreOffice Conference will be in Berlin. Charles has volunteered to help the local team. Florian suggests to remember that TDF might not be able to invest money in the conference in 2012. It might also be useful to give a look at the timeline done in the past by John.


8. Investment of TDF capital money

Discussion: Bjoern reports about possible investments for TDF capital money. Today, it looks like you get better conditions with a regular bank account (money available) than by blocking the money for a number of years.


9. Budget draft

Discussion: Florian asks BoD members to have a look at the draft of the budget, in order to share opinions and make the budget public as soon as possible.


10. Access to TDF bank account

Discussion: Florian suggests to have a vote on the mailing list about the access to TDF bank account, so this decision is transferred to the mailing list.


Meeting minutes approved:

Italo Vignoli, Keeper of the minutes
Florian Effenberger, Session chair

--
Florian Effenberger <floeff@documentfoundation.org>
Chairman of the Board at The Document Foundation
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
Skype: floeff | Twitter/Identi.ca: @floeff

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