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side-note Re: [steering-discuss] chairmen


Hi :)
Florian.  It is good to have these issues dealt with.  There is no need to apologise for 'spam' as 
it is all relevant and important stuff.  If these issue weren't raised today they would have to be 
raised another day and they are the type of thing that is good to deal with and get "out of the 
way" quickly.  

I think the Steering Committee and the MC have been fantastic and done a remarkable job.  Avoiding 
a complete re-shuffle all at the same time makes sense so that there is some continuity.  The 
current BoD seems a good selection and that promises well for the future of TDF and LO.  It would 
be good to add some diversity added to the management structure of TDF without losing anyone.  

Regards from
Tom :)


--- On Sun, 30/10/11, Florian Effenberger <floeff@documentfoundation.org> wrote:

From: Florian Effenberger <floeff@documentfoundation.org>
Subject: [steering-discuss] chairmen
To: steering-discuss@documentfoundation.org
Date: Sunday, 30 October, 2011, 18:44
Hello,

sorry for spamming you so massively today, but I want to
use the free day to get some formal things done for TDF.

The current statutes (which you will soon have in a
translated English version) foresee, as it is a legal
requirement in Germany, that there will be two chairmen: One
chairman and one deputy.

I know we had a discussion on this topic quite some months
ago, and before you are surprised that it comes up again, be
advised that contrary to the original plannings, the role
does not have additional rights.

The draft mainly foresees that for legally representing the
foundation towards third parties, the chairman and some
other BoD member has to sign the contract, and in case the
chairman cannot, the deputy does. So, for any contract, it
cannot be signed without the chairman, like it is common
practice in many associations as well (FrODeV has a similar
rule), except in cases there are individual warrants, which
is possible with our statutes.

Naturally, the chairmen will also be the first point of
contact for authorities and other boring legal stuff. ;-)
(Read: In case the tax authorities need information, they
will first ping you. In case the foundation authorities have
issues or questions, you will be the first who gets pinged.
Etc.) Basically, that's it, there are no further rights or
duties, no more merits and no stronger voice, but you will
see that when we will have the translation ready.

The statues do not set explicit rules on whom to appoint,
they just foresee that the BoD appoints two of its members
to these roles. NB: Deputies can, to my understanding, *not*
be appointed chairmen.

Some proposed (and IMHO, we had this at least in one early
bylaws draft) that those who had been elected with the most
votes should be appointed automatically. However, not
automatically those who have most votes want to run for that
role, so I propose that everyone of the newly elected BoD
thinks whether he wants to get appointed, and we discuss it.
Only if several people run and cannot agree on two
candidates, we might switch back to the "most votes" model.

Best is to wait until the translation is ready so we have
the same understanding of the topic, since the term chairman
might raise some confusion, but I wanted to make you aware
of it already.

Florian

-- Florian Effenberger <floeff@documentfoundation.org>
Board of Directors at The Document Foundation
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
Skype: floeff | Twitter/Identi.ca: @floeff

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