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[board-discuss] Board of Directors elections announcement
- Subject: [board-discuss] Board of Directors elections announcement
- From: Gabriele Ponzo <firstname.lastname@example.org>
- Date: Fri, 18 Oct 2019 15:27:53 +0200
- To: email@example.com
we hereby officially announce the upcoming elections for the next Board of
Directors of The Document Foundation.
As per § 7 II of our statutes,  the Board's term lasts two years. The
current board started its duty on February 18, 2018. Therefore, it remains
in charge until the end of February 17, 2020, so the new board will be in
charge the day after that, which is February 18, 2020.
That upcoming term will then (regularly) end on February 17, 2022, so the
next elections of the Board of Directors will take place before.
As per § 6 III, only members of the Board of Trustees of The Document
Foundation, as well as current members of any of its bodies, are eligible
to be elected into the Board of Directors, and the election is overseen by
the Membership Committee (§ 7 II).
The active electoral right is reserved to those who have been members of
the Board of Trustees before this announcement (§ 7 II).
§ 6 III also states that members of the Board of Directors or their
deputies may not be members of the Membership Committee and vice versa.
This means that current members of the Membership Committee are eligible to
be elected, but with the acceptance of their new role they lose their
current role in the MC. For clarification, they have to step down from the
Membership Committee, with effect no later than to the beginning of the new
term of the Board of Directors, the minute before accepting to become a
member of the Board of Directors.
There is one more notable limitation: per § 8 IV of the statutes, a maximum
of 1/3 members of the Board of Directors is allowed to work on an
employment basis for the same company, organization, entities, affiliates
Nomination of candidates fulfilling the above requirements, as well as self
nomination is welcome. In total, at least seven Board of Directors members
are required, and given there are enough candidates, up to three deputies
can be elected (§ 7 II). As deputies are on duty quite often,
we encourage many candidates to participate.
Re-election of current members of the Board of Directors is explicitly
permitted (§ 7 II).
Please send nominations and self-nominations via e-mail to
firstname.lastname@example.org (which reaches the Membership Committee in
private) and also (!) to email@example.com (which is a
public mailing list).
We kindly ask nominees who would like to stand for elections to provide a
maximum 75 words statement on their candidacy as continuous text (so no
bullet lists or multiple paragraphs). In addition, please also provide your
full name, e-mail address and your corporate affiliation, if any.
Specifically, please indicate all information regarding § 8 IV of the
Discussions with the candidates and questions to them as well as questions
about the elections should take place on the public
firstname.lastname@example.org mailing list. For details on how to
use the mailing list, see
Eligible voters will receive further details via e-mail prior to the start
of elections, including a summary of the candidates, details on how to
access the voting system, and instructions on how to independently verify
the vote count. Please ensure the Membership Committee has your recent and
correct e-mail address on file. For questions, you can reach the Membership
Committee in private at email@example.com
Following the time line set forth in § 7 II, requiring a 45 day advance
notice, we hereby announce the following time line for the elections:
2019-10-18: announcement of the elections; and start of the nomination
2019-11-27, 24:00 CET/UTC+1: end of the nomination phase (one week
before the election starts, as per § 7 II)
2019-12-05, 00:00 CET/UTC+1: official start of the elections (at least
45 days after announcement of the elections, as per § 7 II)
2019-12-12, 24:00 CET/UTC+1: end of the elections
2019-12-13: announcement of the preliminary results and
acknowledgement of role
2019-12-14, 00:00 CET/UTC+1: start of the challenging phase
2019-12-19, 24:00 CET/UTC+1: end of the challenging phase
afterwards: official announcement of the final results
Be advised that the newly elected Board of Directors will only be in charge
beginning from February 18, 2020. The current Board of Directors will
however include them in the decision making process, to ease up the
Challenges to this announcement with respect to the deadlines outlined have
to happen no later than seven (7) days after this announcement, via e-mail
to firstname.lastname@example.org (which reaches the Membership Committee
Challenges to the preliminary results of the election have to happen until
the deadline set forth above, via e-mail to email@example.com
(which reaches the Membership Committee in private).
On behalf of the Membership Committee,
Gabriele Ponzo, Chairman of the Membership Committee
The Document Foundation, Kurfürstendamm 188, 10707 Berlin
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: http://www.documentfoundation.org/imprint
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