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Hi Andreas,

thanks for your review and comments.

It seems like we replied nearly at the same time as I made my vote conditional to a change of process that permanently fixes the issues you mentioned.

The change of process needs to start from the ESC, from where anyway very valuable input is generated, up to the validation of the deliverables.

This afternoon I sent a proposal internally asking to evaluate in greater detail some options to change the process but further feedback is always welcome.

Ciao

Paolo

On 06/04/2022 17:05, Andreas Mantke wrote:
Hello,

Am 06.04.22 um 08:15 schrieb Florian Effenberger:
Hello,

in the private part of Monday's board call, the Board of Directors
discussed the concerns raised with regards to the budgetting process.

The Board decided to run another approval vote on the preliminary
budget for 2022, as all board members and deputies who might bid on
the approved tenders and projects decided to abstain by explicit
declaration.

sorry, if I'm a bit sarcastic here. It seemed to me the board tried to
be creative, but you not always get successful. There is a saying in
German: 'gut gemeint, aber nicht gut gemacht', which applies to this
change of process.

a) All board members have the overall responsibility for leading TDF and
its budget. There are no part-time or part-responsible board members.
Thus if a board member abstain from the voting it doesn't change
anything regarding CoI etc.

b) It doesn't help, if a deputy board member tries to jump in for a
board member, because it represents the board member (with all
consequences including CoI). If the member is not able to vote (e.g.
because of CoI), there is no representation possible.

c) All members of the board (including deputies) have discussed the
budget and it items and thus are - even though they not vote - CoI,
because all board members (or deputies taking place in the process) are
responsible for the whole budget (including items for tender).
If a company/organization, connected to one of the board members
(deputies) would bit for one of this tenders there is the risk of
nepotism. Thus such companies/organization are excluded from the
tendering process. This apply as long and for budgets which are
discussed / voted on by connected board members (deputies).

Conclusion: companies/organizations connected with current board members
could only bit for tenders, which are discussed with only not connected
board members (deputies). Thus they could bit for tenders from the
budget for 2023 at the earliest.

Regards,
Andreas

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