Board of Directors Meeting 2022-03-21

The Document Foundation
Board of Directors Meeting 2022-03-21
Meeting Minutes

Location: Jitsi

Session chair: Thorsten Behrens
Keeper of the minutes: Stephan Ficht

In the meeting:
    Board Members - Cor Nouws, Jan Holešovský, Thorsten Behrens, Caolán McNamara, Emiliano Vavassori, Paolo Vecchi, Laszlo Nemeth
    Board Deputy Members - Gabriel Masei, Gabor Kelemen
    Membership Committee Members -
    Membership Committee Substitute Members -
    Team - Sophie Gautier, Stephan Ficht, Florian Effenberger, Guilhem Moulin
    Community - "Fellow Jitster"

Representation: None

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

Any updates regarding director affiliations & statements of conflicts of interest for agenda items:
* no changes, current affiliations see election page:
   https://elections.documentfoundation.org/2021-board/candidates.html

The meeting commences at 17:04 UTC / 18:04 Berlin time.

Public part

1. Q&A: Answering questions from the community (all, 10 mins)
    Rationale: Provide an opportunity for the community to ask questions to the board and about TDF

+ any questions? (Thorsten)
   + none this time

2. Discuss: Attic Proposal (Thorsten and Emiliano, all 5 min)
    Rationale: final comments & vote
    Text of proposal: https://listarchives.tdf.io/i/eycf9KoH7T0CgoHbbQRvoN0l

+ Sophie's name in the proposal, going to be corrected (Emiliano)
    - no need for specific people's names to be listed, just the roles
  - Ilmari is mentioned too
+ CVS -> VCS (Thorsten)
+ some more small typos
+ open repository (Paolo)
   + wait few months, see how it goes
   + then apply the attic policy if needed
   + can see how it goes and if anything needs to be amended
   + see nothing else the attic policy would be applied for, asked that question
+ let's decouple from Online (Thorsten)
+ we discuss a general proposal (Kendy)
+ if no one working on it nothing will happen (Paolo)
+ discussion on Online is a separate decision (Thorsten)
+ what concrete changes are needed? (Thorsten)
  + like to call for vote, email vote
  + conclude for the final version with Emiliano

+ ai Thorsten / Emiliano to roll all changes & typo fixes into final
   version, then call for a vote

Public meeting ends at 17:13 UTC / 18:13 Berlin time.

Private part

3. Discuss & vote: budget for 2022 (Thorsten, all 40 mins)

4. Discuss: Last minute item(s) (owner of the item, all 5min)

Private meeting ends at 18:13 UTC / 19:13 Berlin time.

Thorsten Behrens (Session chair)
Stephan Ficht (Keeper of the minutes)

Hello,

The Document Foundation
Board of Directors Meeting 2022-03-21
Meeting Minutes

Date: 2022-03-21
Location: Jitsi

Session chair: Thorsten Behrens
Keeper of the minutes: Stephan Ficht

In the meeting:
   Board Members - Cor Nouws, Jan Holešovský, Thorsten Behrens, Caolán
McNamara, Emiliano Vavassori, Paolo Vecchi, Laszlo Nemeth
   Board Deputy Members - Gabriel Masei, Gabor Kelemen
   Membership Committee Members -
   Membership Committee Substitute Members -
   Team - Sophie Gautier, Stephan Ficht, Florian Effenberger, Guilhem
Moulin
   Community - "Fellow Jitster"

Representation: None
(...)

Public meeting ends at 17:13 UTC / 18:13 Berlin time.

Private part

3. Discuss & vote: budget for 2022 (Thorsten, all 40 mins)

because the discussion and decision was made in private, there is no
information given about the BoD members participated in this topic. But
I assume that the same members as in the public meeting take part in the
private meeting.

If this budget includes items for development, e.g. for development
tender and for in-house developer, there would be at least a CoI, if a
company / organization connected to one of the BoD members would bit for
a tender. Thus at least every company / organization connected to one of
the BoD members has to be excluded from TDF tender process.

Regards,
Andreas

Hi Andreas,

Hello,

The Document Foundation
Board of Directors Meeting 2022-03-21
Meeting Minutes

Date: 2022-03-21
Location: Jitsi

Session chair: Thorsten Behrens
Keeper of the minutes: Stephan Ficht

In the meeting:
   Board Members - Cor Nouws, Jan Holešovský, Thorsten Behrens, Caolán
McNamara, Emiliano Vavassori, Paolo Vecchi, Laszlo Nemeth
   Board Deputy Members - Gabriel Masei, Gabor Kelemen
   Membership Committee Members -
   Membership Committee Substitute Members -
   Team - Sophie Gautier, Stephan Ficht, Florian Effenberger, Guilhem
Moulin
   Community - "Fellow Jitster"

Representation: None
(...)

Public meeting ends at 17:13 UTC / 18:13 Berlin time.

Private part

3. Discuss & vote: budget for 2022 (Thorsten, all 40 mins)

because the discussion and decision was made in private, there is no
information given about the BoD members participated in this topic. But
I assume that the same members as in the public meeting take part in the
private meeting.

I believe you are correct.

If this budget includes items for development, e.g. for development
tender and for in-house developer, there would be at least a CoI, if a
company / organization connected to one of the BoD members would bit for
a tender.

I raised the issue and there has been an agreement to remove the in-house developers project from the budget vote.

You will notice from the preliminary budget that has been published that a proposal for a QA engineer, that hasn't been discussed openly as I did with the developers proposal, got through.

I demanded for the proposal to be discussed with TDF's team, which is finally happening, and also to be shared with the rest of the community so that you can help in evaluating it but that hasn't happened yet.

Thus at least every company / organization connected to one of
the BoD members has to be excluded from TDF tender process.

That's an interesting statement which deserves further evaluation.

IIRC every member of the board always voted for the budget without distinction.

Regards,
Andreas

Ciao

Paolo