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The Document Foundation
Formal Board of Directors Meeting 2021-12-17
Meeting Minutes

Date: 2021-12-17
Location: Jitsi

Session chair: Lothar Becker
Keeper of the minutes: Stephan Ficht

In the meeting:
Board - Lothar Becker, Cor Nouws, Thorsten Behrens, Emiliano Vavassori, Michael Meeks
   Board Deputies - Nicolas Christener, Paolo Vecchi
   Membership Committee -
   Membership Committee Deputies - Uwe Altmann, Shinji Enoki
   Community - Jan Holešovský
   Team - Stephan Ficht, Florian Effenberger, Guilhem Moulin

Representation: Nicolas for Franklin, Paolo for Daniel

Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences 13:02 Berlin time.

Public Part

0. Invitation and quorum (Lothar, 2 minutes)
   + invitation sent Tue, 30 Nov 2021 16:01:33 +0100
   + deadline as per § 9 I: two weeks
   + confirming this (Thorsten)

1. Q&A: Answering questions from the community (all, 10 minutes)
Rationale: Provide an opportunity for the community to ask questions to the board and about TDF
   + any questions? (Lothar)
   + everything running fine w/ BoD elections?
   + majority in MC in favor to go on with current results (Uwe)
   + no challenge until now
+ board-elect to be invited for meeting in January, when challenging phase is over (Lothar)
   + everything fine with MC software? (Lothar)
   + working with Marco (Uwe)
   + not much time for testing, elections took quite some time
   + budgeting fine (Uwe)
   + have some reserve, want to pay for further features

Public meeting ends at 13:09 Berlin time.

Agenda items of Private Part

2. Discussion: 2022 budget (all, 30 minutes)
Rationale: The primary agenda item for this formal meeting is the discussion of the first draft of our 2022 budget, that we will finalize and approve early next year. Documents will be provided in time before the meeting via Nextcloud, the link will be shared in a separate e-mail later on.

3. Discuss: Last minute item(s) (owner of the item, all 20min)
   Rationale: if there is popping up an item after sending the agenda

Private meeting ends at 13:57 Berlin time.

Lothar Becker (Session chair)
Stephan Ficht (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail:
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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