The Document Foundation
Formal Board of Directors Meeting 2021-12-17
Meeting Minutes
Location: Jitsi
Session chair: Lothar Becker
Keeper of the minutes: Stephan Ficht
In the meeting:
Board - Lothar Becker, Cor Nouws, Thorsten Behrens, Emiliano Vavassori, Michael Meeks
Board Deputies - Nicolas Christener, Paolo Vecchi
Membership Committee -
Membership Committee Deputies - Uwe Altmann, Shinji Enoki
Community - Jan Holešovský
Team - Stephan Ficht, Florian Effenberger, Guilhem Moulin
Representation: Nicolas for Franklin, Paolo for Daniel
Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call.
The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call.
The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.
The meeting commences 13:02 Berlin time.
Public Part
0. Invitation and quorum (Lothar, 2 minutes)
+ invitation sent Tue, 30 Nov 2021 16:01:33 +0100
+ deadline as per § 9 I: two weeks
+ confirming this (Thorsten)
1. Q&A: Answering questions from the community (all, 10 minutes)
Rationale: Provide an opportunity for the community to ask questions to the board and about TDF
+ any questions? (Lothar)
+ everything running fine w/ BoD elections?
+ majority in MC in favor to go on with current results (Uwe)
+ no challenge until now
+ board-elect to be invited for meeting in January, when challenging phase is over (Lothar)
+ everything fine with MC software? (Lothar)
+ working with Marco (Uwe)
+ not much time for testing, elections took quite some time
+ budgeting fine (Uwe)
+ have some reserve, want to pay for further features
Public meeting ends at 13:09 Berlin time.
Agenda items of Private Part
2. Discussion: 2022 budget (all, 30 minutes)
Rationale: The primary agenda item for this formal meeting is the discussion of the first draft of our 2022 budget, that we will finalize and approve early next year. Documents will be provided in time before the meeting via Nextcloud, the link will be shared in a separate e-mail later on.
3. Discuss: Last minute item(s) (owner of the item, all 20min)
Rationale: if there is popping up an item after sending the agenda
Private meeting ends at 13:57 Berlin time.
Lothar Becker (Session chair)
Stephan Ficht (Keeper of the minutes)