Re: [board-discuss] Board of Directors Meeting 2021-10-22

Hi! Please can you clarify who was present in the secret part of the
meeting?

Thanks

Simon

On Wed, 27 Oct 2021, 12:21 Stephan Ficht, <
stephan.ficht@documentfoundation.org> wrote:

> The Document Foundation
> Board of Directors Meeting 2021-10-22
> Meeting Minutes
>
> Date: 2021-10-22
> Location: Jitsi
>
> Session chair: Lothar Becker
> Keeper of the minutes: Stephan Ficht
>
> In the meeting:
>    Board - Emiliano Vavassori, Lothar Becker, Thorsten Behrens, Cor
> Nouws, Michael Meeks
>    Board Deputies - Nicolas Christener, Paolo Vecchi
>    Membership Committee -
>    Membership Committee Deputies -
>    Team - Florian Effenberger, Stephan Ficht, Guilhem Moulin
>    Community - Jan Holesovsky
>
> Chairman of the Board is in the meeting. One of the Chairman or Deputy
> Chairman is required to be present or represented for having a quorate
> call.
>
> The Board of Directors at time of the call consists of 7 seat holders
> without deputies. In order to be quorate, the call needs to have 1/2 of
> the Board of Directors members, which gives 4. A total of 7 Board of
> Directors members are attending the call.
>
> The board waives all formal statutory requirements, or requirements in
> the foundations articles, or other requirements regarding form and
> invitation, time limits, and for the topics discussed in this meeting.
>
> The meeting is quorate and invitation happened in time. From now on,
> motions can be passed with the agreement of a simple majority of those
> remaining present. The majority threshold is currently 4.
>
> The meeting commences 13:03 Berlin time.
>
> Public Part
>
> 1. Q&A: Answering questions from the community (all, 10 minutes)
>    Rationale: Provide an opportunity for the community to ask questions
> to the board and about TDF
>    + need one official meeting (Lothar)
>     + haven't it yet (Florian)
>     + usually during conf
>     + two weeks to invite
>     + Friday, December 17 - for budget planning
>     + every one fine? (Lothar)
>      + agreed
>
> Public meeting ends at 13:05 Berlin time.
>
> Private Part
>
> 2. Discuss & further steps: Conflict of interest policy for the board as
> part of the Rules of Procedures (legal subgroup, all 45min)
>    Rationale: Discussing and understanding a version of the policy,
> defining where to ask legal advice and how to do that
>    Reason why in private: preliminary wordings of a legal text for rules
> of procedure, before legal advice
>
> 3. Discuss: Last minute item(s) (owner of the item, all 5min)
>    Rationale: if there is popping up an item after sending the agenda
>    – no item popped up –
>
> Private meeting ends at 14:02 Berlin time.
>
> Lothar Becker (Session chair)
> Stephan Ficht (Keeper of the minutes)
>
> --
> Stephan Ficht, Administrative Assistant
> Tel: +49 30 5557992-64 | Mail: stephan.ficht@documentfoundation.org
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