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Dear Simon,

Emiliano writes in his announcement mail about the policy: "It has been reviewed by our legal consultant, so was the Membership Committee’s version, and optimized to adhere to the specific provisions of the Statutes for the Board of Directors."

At present the BoD legal committee, composed by members of the BoD with responsibility for legal compliance as listed in the Rules of Procedure, is evaluating the feedback received by other members of the BoD which will be discussed in the private part.

We want to make the BoD more transparent but, as you surely would understand, it's better to have a validation on any possible edits before publishing this types of documents.



On 20/10/2021 12:57, Simon Phipps wrote:
Thanks for the agenda, Stephen.

It seems very odd indeed to discuss the Conflict of Interest policy in secret after a Director has opened the topic for public consideration[1] and when the source document is public[2], especially after a Trustee has called for more and not less transparency[3]. Please can a director explain why the Board has made this decision? The policy does not itself disclose any private or commercially sensitive information, and deciding to seek legal advice does not in and of itself demand secrecy; neither would a fear of controversy or scrutiny.



[1] <> [2] <> [3] <>

On Tue, Oct 19, 2021 at 12:06 PM Stephan Ficht < <>> wrote:

    Dear Community,

    find below the agenda for our

    -> TDF board meeting with a public part and followed by a private part
    -> on Friday, October 22nd at 1300 Berlin time

    For time zone conversion, see e.g.

    -> at
    We meet on Jitsi, and please, if possible use Chrome browser and
    do not
    use video and until not speaking up please mute.

    -> AGENDA:

    Public Part

    1. Q&A: Answering questions from the community (all, 10 minutes)
       Rationale: Provide an opportunity for the community to ask
    to the board and about TDF

    Private Part

    2. Discuss & further steps: Conflict of interest policy for the
    board as
    part of the Rules of Procedures (legal subgroup, all 45min)
        Rationale: Discussing and understanding a version of the
    policy that
    is currently in discussion, defining how to ask legal advice on it
        Reason why in private: preliminary wordings of an edited legal
    for rules of procedure, before legal advice on that edited version

    3. Discuss: Last minute item(s) (owner of the item, all 5min)
        Rationale: if there is popping up an item after sending the agenda
        (it may also be partially in public, if no confidential item
    will be

     - No more topic in private so far -

-- Stephan Ficht, Administrative Assistant
    Tel: +49 30 5557992-64 | Mail:
    The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
    Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
    Legal details:

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*Simon Phipps*
/Office:/+1 (415) 683-7660 /or/ +44 (238) 098 7027
/Signal/Mobile/:  +44 774 776 2816/

Paolo Vecchi - Deputy Member of the Board of Directors
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details:

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