Dear Community,
We hereby officially announce the upcoming election for the next Board
of Directors of The Document Foundation.
As per § 7 II of our statutes, [1] the Board's term lasts two years. The
current Board started its duty on February 18, 2020. Therefore, the old
Board remains in charge until the end of February 17, 2022, so the new
Board will be in charge the day after that, which is February 18, 2022.
That upcoming term will then (regularly) end on February 17, 2024, so
the next election of the Board of Directors will take place before.
As per § 6 III, only members of the Board of Trustees of The Document
Foundation, as well as current members of any of its bodies, are
eligible to be elected into the Board of Directors, and the election is
prepared and supervised by the Membership Committee (§ 7 II).
The active electoral right is reserved to those who have been members of
the Board of Trustees before this announcement (§ 7 II).
§ 6 III also states that members of the Board of Directors or their
deputies may not be members of the Membership Committee and vice versa.
This means that current members of the Membership Committee are eligible
to be elected, but with the acceptance of their new role they lose their
current role in the MC. For clarification, they have to step down from
the Membership Committee, with effect no later than to the beginning of
the new
term of the Board of Directors, the minute before accepting to become a
member of the Board of Directors.
There is one more notable limitation: Per § 8 IV of the statutes, a
maximum of 1/3 members of the Board of Directors is allowed to work on
an employment basis for the same company, organisation, entity or one of
its affiliate organisations.
Nomination of candidates fulfilling the above requirements, as well as
self nomination is welcome. In total, at least seven Board of Directors
members are required, and given there are enough candidates, up to three
deputies can be elected (§ 7 II). As deputies are on duty quite often,
we encourage many candidates to participate.
Re-election of current members of the Board of Directors is permitted (§
7 II).
Please send nominations and self-nominations via e-mail to
elections@documentfoundation.org (which reaches the Membership Committee
in private) and *at the same time (!)* to
board-discuss@documentfoundation.org (which is a public mailing list).
We kindly ask nominees who would like to stand for election to provide a
statement of up to 75 words - longer statements will be cut off at the
maximum - on their candidacy as continuous text (so no bullet lists or
multiple paragraphs). In addition, you have to provide and keep up to
date your full name, e-mail address and your corporate affiliation, if
any, or state the lack of an affiliation, and please announce that you
will provide information on all future changes as soon as possible.
Specifically, it is necessary to indicate all information regarding § 8
IV of the statutes.
Discussions with the candidates and questions to them as well as
questions about the election should take place on the public
board-discuss@documentfoundation.org mailing list. For details on how to
use the mailing list, see
https://www.libreoffice.org/get-help/mailing-lists/
Eligible voters will receive further details via email prior to the
start of election, including a summary of the candidates, details on how
to access the voting system, and instructions on how to independently
verify the vote count. Please ensure the Membership Committee has your
recent and correct e-mail address on file. For questions, you can reach
the Membership Committee in private at elections@documentfoundation.org.
Following the timeline set forth in § 7 II, requiring a 45 day advance
notice, we hereby announce the following timeline for the election:
(00:00 is beginning of the day, 24:00 is end of the day)
1. Monday, 2021-10-18: announcement of the election; and start of the
nomination phase
2. Thursday, 2021-11-25, 24:00 CET/UTC+1: end of the nomination phase
(one week before the election starts, as per § 7 II)
3. Friday, 2021-12-03, 00:00 CET/UTC+1: official start of the election
(at least 45 days after announcement of the election, as per § 7 II)
4. Monday, 2021-12-13, 24:00 CET/UTC+1: end of the election
5. Tuesday, 2021-12-14: announcement of the preliminary results of the
election and acknowledgement of role
6. Wednesday, 2021-12-15, 00:00 CET/UTC+1: start of the challenging
phase
7. Monday, 2021-12-20, 24:00 CET/UTC+1: end of the challenging phase
8. afterwards: official announcement of the final results
9. Friday, 2022-02-18: new Board of Directors officially in charge, and
election of a Chairperson and a Deputy Chairperson from among its
members
Live sessions with the candidates: Between the end of the nomination
phase (Thursday, 2021-11-25, 24:00 CET/UTC+1) and the official start of
the election (Friday, 2021-12-03, 00:00 CET/UTC+1), the Membership
Committee will organise public - and if possible recorded - live
sessions, where members of the Board of Trustees can ask questions to
the candidates. Everyone, also non-members, is invited to join these
sessions. We will also make available to the general public the
recordings and the answers given.
Questions to the candidates: In addition, after the end of the
nomination phase (Thursday, 2021-11-25, 24:00 CET/UTC+1), the Membership
Committee will provide a set of questions to all the candidates. All
candidates are kindly invited to send their answers, which will also be
made available to the general public.
Be advised that the newly elected Board of Directors will only be in
charge from February 18, 2022 on. The current Board of Directors will
however include them in the decision making process, to ease up the
transition.
Challenges to this announcement with respect to the deadlines outlined
have to happen no later than seven (7) days after this announcement, via
e-mail to elections@documentfoundation.org (which reaches the Membership
Committee in private).
Challenges to the preliminary results of the election have to happen
until the deadline set forth above, via e-mail to
elections@documentfoundation.org (which reaches the Membership Committee
in private).
On behalf of the Membership Committee,
Marina Latini
[1] https://www.documentfoundation.org/satzung.pdf (binding German
version) and https://www.documentfoundation.org/statutes.pdf
(non-binding English translation)
--
Marina Latini, Chairperson of the Membership Committee
Tel: +39 3497482812 | IRC: deneb_alpha on LiberaChat
The Document Foundation, Kurfürstendamm 188, 10707 Berlin
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: http://www.documentfoundation.org/imprint
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- [board-discuss] Announcing the election for the next TDF Board of Directors · Marina Latini
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