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The Document Foundation
Board of Directors Meeting 2021-07-30
Meeting Minutes

Date: 2021-07-30
Location: Jitsi

Session chair: Lothar Becker
Keeper of the minutes: Stephan Ficht

In the meeting:
Board - Thorsten Behrens, Lothar Becker, Emiliano Vavassori, Cor Nouws, Franklin Weng
   Board Deputies - Nicolas Christener, Paolo Vecchi
   Membership Committee -
   Membership Committee Deputies - Uwe Altmann, Shinji Enoki
Team - Stephan Ficht, Florian Effenberger, Sophie Gautier, Guilhem Moulin
   Community -

Representation: Nicolas for Michael, Paolo for Daniel

Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 13:02 Berlin time.

Public Part

1. Q&A: Answering Questions from the community (All, max. 10 min)
Rationale: Provide an opportunity for the community to ask questions to the board and about TDF.

   * no feedback on tenders received:
* autoupdater: * dynamic diagram:
    + any questions? (Lothar)
     + had two tenders, happy about feedback (Florian)
     + both are fine and in a good state
    + publication likely next week (Florian)

2. Discuss&Plan: LibOCon 2021 - Status update and further planing of the meeting schedule (Florian, all 10min) Rational: get information about status and talk proposals, to fix concrete date and time for the usual (joined) body meetings

   * conference: Thursday, September 23 - Saturday, September 25
     * CfP ended, scheduling in progress
     * sponsorship packages still available
* internal meetings: Monday, September 27 and Tuesday, September 28, 12:00-15:00 Berlin time (10:00-13:00 UTC) * Which meetings to have? board, board+MC, board+MC+team? -> needs scheduling for the two days * proposal: Monday joint (BoD+MC+team) meetings, Tuesday then board-only
     + anything needed from BoD side? (Lothar)
     + Italo working on the schedule (Sophie)
      + logo contest finished and decided on the logo
     + block monday Sept 27 for joined meetings (Florian)
      + tuesday Sept 28 for BoD meeting only 12-15 Berlin time
      + will use Jitsi
      + funding Jitsi is work in progress
    + how about prerecording? (Thorsten)
    + plannings are going in this way (Florian)
    + strongly suggest prerecording (Thorsten)
     + define the procedure for the best outcome
    + provide necessary technical settings (Guilhem)
+ will offer videos on our website directly, no need for PeerTube (Florian)
    + hosting in EU for GDPR reasons (Paolo)
    + proposing BBB available if needed (Paolo)

Public meeting ends at 13:17 Berlin time.

Private Part

3. Discuss&Plan: 2nd round legal advice questions - (Florian, Lothar all 20min) Rational: Florian is finalizing the draft by Tuesday, then we can agree on the final version and next steps during Friday's call reason why in private: confidential items for advice, preliminary discussion of offerings

4. Information: Status of capital investment/wealth management (Stephan/Florian, Lothar, Thorsten, all 5 min) Rational: board information about status of cooperation with bank and its transactions reason why in private: preliminary informations about contracts and transactions

Private meeting ends at 13:41 Berlin time.

Lothar Becker (Session chair)
Stephan Ficht (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail:
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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