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The Document Foundation
Board of Directors Meeting 2021-07-16
Meeting Minutes

Date: 2021-07-16
Location: Jitsi

Session chair: Lothar Becker
Keeper of the minutes: Stephan Ficht

In the meeting:
Board - Lothar Becker, Michael Meeks, Thorsten Behrens, Cor Nouws, Emiliano Vavassori
   Board Deputies - Paolo Vecchi, Nicolas Christener
   Membership Committee -
   Membership Committee Deputies - Uwe Altmann
   Team - Guilhem Moulin, Stephan Ficht, Florian Effenberger
   Community - Kendy (Jan Holesovsky)

Representation: Nicolas for Franklin, Paolo for Daniel

Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 13:02 Berlin time.

Public Part

1. Q&A: Answering Questions from the community (All, max. 10 min)
Rationale: Provide an opportunity for the community to ask questions to the board and about TDF.
   * any questions? (Lothar)
   * feedback on Next Decade Manifesto (Uwe)
    * short statement not very appreciated
    * says less than nothing on our community
    * please leave as is (the longer version)
   * got some contacts via FSFE (Nicolas)
     * don't know them personally
   * check costs then decide if to go on (Lothar)
    * work in progress (Nicolas)
    * inform Uwe (Lothar)
    * low intensity discussion inside MC (Uwe)
   * what about the tender? (Uwe)
    * will proceed if no concerns (Florian)

Public meeting ends at 13:08 Berlin time.

Private Part

X. Last-minute: Proposal for MC tender (2 minutes, Florian)

2. Discuss&Plan: the legal advice meeting: Answers, Consequences and Follow up (Lothar, Florian, all 40min) Rational: Sharing of understanding, Discussion about consequences, planing further actions on it reason why in private: confidential items for advice, preliminary discussion of offerings

Private meeting ends at 13:51 Berlin time.

Lothar Becker (Session chair)
Stephan Ficht (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail:
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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