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The Document Foundation
Board of Directors Meeting 2021-06-04
Meeting Minutes

Date: 2021-06-04
Location: Jitsi

Session chair: Lothar Becker
Keeper of the minutes: Stephan Ficht

In the meeting:
Board - Lothar Becker, Cor Nouws, Michael Meeks, Thorsten Behrens, Emiliano Vavassori
   Board Deputies - Nicolas Christener, Paolo Vecchi
   Membership Committee -
   Membership Committee Deputies -
Team - Stephan Ficht, Florian Effenberger, Sophie Gautier, Guilhem Moulin
   Community -

Representation: Nicolas for Franklin [asks to have any votes done via e-mail], Paolo for Daniel

Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 13:03 Berlin time.

Public Part

1. Q&A: Answering Questions from the community (All, max. 10 min)
Rationale: Provide an opportunity for the community to ask questions to the board and about TDF.
   * Quick update on new mentor (Florian)
     * will start June 21
     * someone already active in the community
     * (video) interview to introduce currently prepared by Italo and Mike
     * any questions? (Lothar)
     * update dev mentor (Florian)
        * starting date is June 21
    * discussion on next decade manifesto is slowing down (Cor)
        * should drive this process forward (Lothar)
        * happy to see involvement from MC, members
        * got stuck in 'hole' (Cor)
            + not convinced widening the input helps get us out
        * remember two parts (Emiliano)
            + board part
            + and public part
            + need to review the latter to get it out there
            + vision part will need more work.
        * get in touch with Uwe, bring it to community ? (Lothar)
            + not consensus on community part.
            + not sure what the issue is (Michael)
               + Michael & Cor gave some feedback
               + no follow-up on it.
        * How about combining this with a saturday meeting ? (Lothar)
            + ask Uwe to come to our next one.

2. Discuss&Plan: (longer) Saturday meeting in June needed? (Lothar, Florian, all 5min) Rational: we agreed to have longer time slots for deeper discussions from time to time, planing the next one
   * option 1: Saturday, June 12 -> no Nicolas, no Lothar
   * option 2: Saturday, June 19 -> no Nicolas, ~Cor, no Lothar
   * option 3: Saturday, June 26 -> no Michael, try this (Paolo)? ...
      + Berlin time 12->15:00
   * option 4: Saturday, July 3 -> no Cor / Thorsten
   * next decade manifesto to be an item!? (Lothar)
   * widely agreed to have such a meeting (All)
   * agreed for June 26, Berlin time 12->15:00

3. Discuss&Plan: internal meetings around LibOCon (Florian, all 10min)
Rational: when and how do we do the usual meetings with all bodies around LiboCon
   * LibOCon is Thursday, September 23 to Saturday, September 25
   * in-person meetings in the full group seem very unlikely
   * option 1: Saturday, September 18
   * option 2: Saturday, October 2
   * option 3: Monday, September 27 and Tuesday, September 28
   * not plan for full in person meeting (Florian)

       * planned: BoD-meeting, joined BoD+MC+team

* AI Florian: send invites for 27 and 28th, feedback in a week from now -> then finalizing it

Public meeting ends at 13:22 Berlin time.

Agenda items of Private Part

4. Inform&Plan: status and orga of the legal consultation for business
entity as follow up (Lothar, Florian 10min)
   Rationale: informing about status, defining participants, questions
   Reason why in private: confidential items for advice

5. Discuss&Plan: (status of and) further handling of LibreOffice licence agreements (Florian, all 15min)
   Rationale: plan to further handle that after 01.07.
   Reason why in private: confidential informations about future licence
policies and holders

Private meeting ends at 13:51 Berlin time.

Lothar Becker (Session chair)
Stephan Ficht (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail:
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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