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The Document Foundation
Board of Directors Meeting 2021-05-07
Meeting Minutes

Date: 2021-05-07
Location: Jitsi

Session chair: Franklin Weng
Keeper of the minutes: Stephan Ficht

In the meeting:
Board - Franklin Weng, Thorsten Behrens, Michael Meeks, Emiliano Vavassori, Daniel Rodriguez (from 13:20 on)
   Board Deputies - Nicolas Christener, Paolo Vecchi
   Membership Committee -
   Membership Committee Deputies - Shinji Enoki, Uwe Altmann
   Team - Florian Effenberger, Italo Vignoli, Stephan Ficht, Guilhem Moulin
   Community - Jan Holešovský

Representation: Nicolas for Lothar, Paolo for Cor

Deputy Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 13:04 Berlin time.


Public Part

1. Q&A: Answering Questions from the community (All, max. 10 min)
Rationale: Provide an opportunity for the community to ask questions to the board and about TDF.
   + any questions? (Franklin)
   + opinion from the board wrt marketing plan (Italo)
      + questions on the marketing plan, opinion from the board needed
      1. use of the libreoffice technology term
         + this can also apply to licenses of the LibreOffice brand
      2. use of other terms - that are in the plan
+ like LibreOffice Enterprise (not a product name, but rather a tag)
      + there's a document that explains how to use this terms
      + but the board never expressed a formal opinion
         + since we're now using it, wise to get a dedicated board opinion
      + not super urgent - but before announcing 7.2 in any case
      + should we have a TM license for LibreOffice Technology ? (Michael)
          + don't think so - limits usage (Italo)
             + not a lawyer etc.
          + makes sense to extend TM guidelines (Michael, Thorsten)
      + can re-distribute the document (Italo)
         + have a formal agenda item - comment / approve / disapprove
           it would help the team.
      + would help to have something ready to vote on
        in terms of change to public TM guidelines (Michael)
      + https://wiki.documentfoundation.org/TDF/Policies/Trademark_Policy
+ think should find a way to encourage contributors to use the term (Italo)
         + come up with some rules there.
         + that is wider than the logo license.
         + like community members to use it.
      + happy to meet and try to come up with a draft (Michael)
      + look at the document and decide what to do next (Italo)
   + Dev-mentor query? (Kendy)
      + last time here asked; is that ongoing ?
      + we have a final candidate (Florian)
         + formalities pending
         + should have a positive announcement in the next 1-2 weeks.

Public meeting ends at 13:15 Berlin time.

Private Part

X. Last-Minute: Quick update on two contracts (Florian, 5 minutes)
   Daniel joins at 13:20

2. Inform: Quarterly Information of status of wealth management (Lothar, Florian, Stephan 10min)
   Rational: Informing about status, questions
reason why in private: because of preliminary process informations about transactions

3. Discuss&Plan: (Status of and) further handling of LibreOffice Licence agreements (Florian, all 15min)
   Rational: Plan to further handle that after 01.07.
reason why in private: because of confidential informations about future licence policies and holders

Private meeting ends at 13:43 Berlin time.

Franklin Weng (Session chair)
Stephan Ficht (Keeper of the minutes)

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Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail: floeff@documentfoundation.org
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: https://www.documentfoundation.org/imprint

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