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[board-discuss] Agenda for TDF board meeting on Friday, August 28th at 1300 Berlin time (UTC+2)

Dear community,

find below the agenda for our

-> TDF board meeting with a public part, and followed by a private part -> on Friday, August 28th at 1300 Berlin time

For time zone conversion, see e.g.

-> at

We meet on jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute.


Public Part

1. Q&A: Answering Questions from the community (All, max. 10 min)
Rationale: Provide an opportunity for the community to ask questions to the board and about TDF.

2. Inform & Discuss: status of running tenders, discuss again handling pending tenders in the queue (Daniel, All 10 min) Rationale: Status quo, defining further procedure with other tender tasks

   AI from last board meeting:
   * Clarification of the various budget items (Florian)
* COSM need of tendering clarification, and if drafting the text (Thorsten)

   Redmine ticket(s):

   KG22.01.1 - Two more tenders signed in 6 months (Florian)
   Status: Two signed, two more tendered, one more pending

   KG22.01.2 - Two more tenders delivered in 1 year (Florian)
   Status: Two signed, two more tendered, one more pending

   KG22.02.1 - Hire an effective & skilled development mentor (Florian)
Status: Tender published. Open until September 15. Feedback by October 30.

3. Discuss & Organize: Status & further steps in the subgroups with: a) marketing plan b) tender streamlining c)app store offering TDF d) TM licensing (All 10 min)
   Rationale: Discuss and identify the next steps
   Redmine ticket(s): b) see above d)AI

   AI from last board meeting:
* making a redmine ticket for d) with specification what is beside the marketing plan the purpose of the subgroup (defining how to deal with the outrunning licence agreements by end of September)

   Tickets for a)
   LibreOffice 7.0/7.1 marketing plan (Paolo)
Status: Paolo, Franklin, Michael, Thorsten, Mike, Italo continue working on this

   Tickets for c)
   form sub-group to work out and publish business entity proposals (Paolo)
   Status: Pending feedback

   KG22.08.1 - Agree on entity form with legal backing
   Status: Currently in discussion

   KG22.08.2 - Have a majoriy of the stakeholder agreeing on the plan
   Status: Currently collecting/discussing plans and proposals

   KG22.08.3 - Establish entity and start execution
   Status: Stalled until decision on entity has been taken

   KG22.08.4 - Align marketing with TDC
   Status: Stalled until business entity is in place

4. Inform & Discuss: Status of redmine tickets of last board meetings (Lothar, Stephan/Florian, All 5 min) Rationale: Clarifying what is pending, questions to reports in redmine tickets, and what todo, who is caring, until when, it is not the intention to speak about all, but the important or urgent ones

   Just to be discussed if any news on:

   Membership Committee election (Florian)
   Status: Started. Nomination phase until August 27. Election afterwards.

   coordination of LibOCon internal meetings (Sophie)
Status: Sophie asking the groups. MC wants to have a meeting, team not during that week. Ask BoD during their next call what they prefer.

   KG22.05.1 - Focused on new / younger contributors (Mike)
   Status: In progress

KG22.05.2 - More creative / pro-active marketing + emphasising our unique strengths (Mike)
   Status: Pending marketing plan, which is currently in discussion

   KG22.06.1 - Team to present workshop at LibOCon 2020 (Ilmari)
   Status: Workshop will be scheduled for LibOCon 2020

   KG22.06.2 - Decision yes/no/where to go by LibOCon 2021
   Status: Scheduled for LibOCon next year

   KG22.07.1 - Write programme description (Italo)
Status: Pending. Florian got contact to Berlin university, Italo will follow-up with them too.

Agenda items of private part

5. Inform & Discuss: Open issues with the licence inquiry of an Italian Company about LibreOffice online (Florian, all 10min)
   Reason why in private: confidential information
   Rational: evaluation and further steps

6. Inform & Discuss: wealth management for foundation capital stock, evaluating the two proposals, further steps (Lothar, board members 5min) Reason why in private: confidential information about finance decision making Rational: evaluation and further steps, do we need a presentation from both banks in a board meeting?

7. Inform & Discuss: Sort out pending private redmine tickets of last private board meetings (Stephan, board members 5 min)
   Reason why in private: in the nature of the private tickets
Rational: Clarifying what is pending, and what to do, who is caring, until when, it is not the intention to speak about all, but the important or urgent ones, do we need still a Redmine ticket for it?

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail:
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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