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[board-discuss] Agenda for TDF board meeting on Friday, August 14th at 1300 Berlin time (UTC+2)

Dear community,

find below the agenda for our

-> TDF board meeting with a public part, and followed by a private part -> on Friday, August 14th at 1300 Berlin time

For time zone conversion, see e.g.

-> at

We meet on jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute.


Public Part

1. Q&A: Answering Questions from the community (All, max. 10 min)
Rationale: Provide an opportunity for the community to ask questions to the board and about TDF.

2. Inform & Discuss: status of running tenders, handling pending tenders in the queue (status Florian, Lothar, All 5 min) Rationale: Status quo, defining further procedure with other tender tasks

   Redmine ticket(s):

   KG22.01.1 - Two more tenders signed in 6 months (Florian)
   Status: Two signed, two more tendered, one more pending

   KG22.01.2 - Two more tenders delivered in 1 year (Florian)
   Status: Two signed, two more tendered, one more pending

   KG22.02.1 - Hire an effective & skilled development mentor (Florian)
Status: Tender published. Open until September 15. Feedback by October 30.

3. Discuss & Organize: Planning further steps (in subgroups/AoO?) with: a) marketing plan b) tender streamlining c)app store offering TDF d) TM licensing (All 10 min)
   Rationale: Discuss and identify the next steps
   Redmine ticket(s): b)?,d)?

   Ticktets for a)
   LibreOffice 7.0/7.1 marketing plan (Paolo)
Status: Paolo, Franklin, Michael, Thorsten, Mike, Italo continue working on this

   Tickets for c)
   form sub-group to work out and publish business entity proposals (Paolo)
   Status: Pending feedback

   KG22.08.1 - Agree on entity form with legal backing
   Status: Currently in discussion

   KG22.08.2 - Have a majoriy of the stakeholder agreeing on the plan
   Status: Currently collecting/discussing plans and proposals

   KG22.08.3 - Establish entity and start execution
   Status: Stalled until decision on entity has been taken

   KG22.08.4 - Align marketing with TDC
   Status: Stalled until business entity is in place

4. Inform & Discuss: Status of redmine tickets of last board meetings (Lothar, Stephan/Florian, All 10 min) Rationale: Clarifying what is pending, questions to reports in redmine tickets, and what todo, who is caring, until when, it is not the intention to speak about all, but the important or urgent ones

   Membership Committee election (Florian)
   Status: Started. Nomination phase until August 27. Election afterwards.

   Digital tool for participation improvement (Daniel)
Status: Daniel evaluating on VPS at TDF infra, will then come back with proposal

   Next Decade Manifesto (Lothar)
   Status: Postponed to after marketing plan

   coordination of LibOCon internal meetings (Sophie)
Status: Sophie asking the groups. MC wants to have a meeting, team not during that week. Ask BoD during their next call what they prefer.

   Just to be discussed if any news on:

KG22.03.1 - Encourage Italo, Mike, Heiko, Sophie, Olivier, Xisco, Ilmari to grow community (Ilmari)
Status: Want to measure effects. First ideas shared in ticket. Have plan the next week. Ilmari to lead.

KG22.04.1 - Run five Community Bonding / Hackfest Events in significant geographies (Ilmari)
Status: First ideas shared in ticket. Have plan the next two weeks. Ilmari to lead.

   KG22.05.1 - Focused on new / younger contributors (Mike)
   Status: In progress

KG22.05.2 - More creative / pro-active marketing + emphasising our unique strengths (Mike)
   Status: Pending marketing plan, which is currently in discussion

   KG22.05.3 - Find & turn USPs into nice stories about the project (Mike)
   Status: Pending marketing plan, which is currently in discussion

   KG22.05.4 - Encourage OpenOffice users to join us pro-actively (Mike)
   Status: In progress, currently gathering statistics

   KG22.06.1 - Team to present workshop at LibOCon 2020 (Ilmari)
   Status: Workshop will be scheduled for LibOCon 2020

   KG22.06.2 - Decision yes/no/where to go by LibOCon 2021
   Status: Scheduled for LibOCon next year

   KG22.07.1 - Write programme description (Italo)
Status: Pending. Florian got contact to Berlin university, Italo will follow-up with them too.

KG22.07.2 - Pilot & move to goal of finding five students for six month evaluation appointments (Italo)
   Status: Pending

  KG22.07.3 - Re-evaluate wrt. scaling this up by libocon 2020 (Italo)
  Status: Pending

Agenda items of private part

5. Inform: appointment from TDF side with public affairs (Lothar, Florian, Thorsten) (board members 2 min) Reason why in private: because having not an ok for publicity of the contacts
   Rational: information of all board members about appointment

6. Inform: status of issue searching wealth management for foundation capital stock, seeking for a second proposal (Lothar, board members 3min) Reason why in private: confidential information about finance decision making
   Rational: status quo

7. Discuss & Plan: pending AI for removing redmine tickets from the past, needed discussion in the board because of no consensus about removing (Paolo, Thorsten, board members 10min)
   Reason why in private: confidential information in tickets
   Rational: status quo, further to dos

8. Inform & Discuss: Sort out pending private redmine tickets of last private board meetings (Stephan, board members 5 min)
   Reason why in private: in the nature of the private tickets
Rational: Clarifying what is pending, and what to do, who is caring, until when, it is not the intention to speak about all, but the important or urgent ones, do we need still a Redmine ticket for it?

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail:
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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