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[board-discuss] Announcing elections for the next TDF Membership Committee


Dear Community,

we hereby officially announce the upcoming elections for the next
Membership Committee of The Document Foundation.

As per § 12 II of our statutes, [1] <§ 12 II of our statutes,> the
Membership Committee's term lasts two years. The current Membership
Committee started its duty on September 19, 2018. Therefore, the old
Membership Committee remains in charge until the end of September 18,
2020, so the new MC will be in charge the day after that, which is
September 19, 2020.

That upcoming term will then (regularly) end on September 18, 2022, so
the next election of the Membership Committee will take place before.

As per § 6 III, only members of the Board of Trustees of The Document
Foundation, as well as current members of any of its bodies, are
eligible to be elected into the Membership Committee, and the election
is overseen by the Board of Directors (§ 12 II).

The active electoral right is reserved to those who have been members of
the Board of Trustees before this announcement (§ 12 II).

§ 6 III also states that members of the Board of Directors or their
substitute members may not be members of the Membership Committee and
vice versa.

There is one more notable limitation: Per § 8 IV of the statutes, a
maximum of 1/3 members of the Membership Committee is allowed to work on
an employment basis for the same company, organization, entities,
affiliates or subdivisions.

Nomination of candidates fulfilling the above requirements, as well as
self nomination is welcome. In total, at least five members of the
Membership Committee are required, and given there are enough
candidates, up to four substitute members can be elected based on the
last board decision on this matter.

Re-election of current members of the Membership Committee is explicitly
permitted (§ 12 II).

Please send nominations and self-nominations via e-mail to
elections@documentfoundation.org (which reaches the Board of Directors
in private) and *also (!)* to board-discuss@documentfoundation.org
(which is a public mailing list).

We kindly ask nominees who would like to stand for elections to provide
a statement of up to 75 words - longer statements will be cut off at the
maximum - on their candidacy as continuous text (so no bullet lists or
multiple paragraphs). In addition, you have to provide your full name,
e-mail address and your corporate affiliation, if any, and please
announce that you will provide information on all future changes as soon
as possible. Specifically, it is necessary to indicate all information
regarding § 8 IV of the statutes.

Discussions with the candidates and questions to them as well as
questions about the elections should take place on the public
board-discuss@documentfoundation.org mailing list. For details on how to
use the mailing list, see
https://www.libreoffice.org/get-help/mailing-lists/

Eligible voters will receive further details via e-mail prior to the
start of elections, including a summary of the candidates, details on
how to access the voting system, and instructions on how to
independently verify the vote count. Please ensure we have your recent
and correct e-mail address on file. For questions, you can reach the
Board of Directors in private at elections@documentfoundation.org

Following the time line set forth in § 12 II, requiring a 45 day advance
notice, we hereby announce the following time line for the elections:

(00:00 is beginning of the day, 24:00 is end of the day)

1. (no later than) Friday, 2020-07-17: announcement of the election; and
start of the nomination phase
2. Thursday, 2020-08-27, 24:00 CEST/UTC+2: end of the nomination phase
(one week before the election starts, as per § 12 II)
3. Friday, 2020-09-04, 00:00 CEST/UTC+2: official start of the elections
(at least 45 days after announcement of the election, as per § 12 II)
4. Thursday, 2020-09-10, 24:00 CEST/UTC+2: end of the election
5. Friday, 2020-09-11: announcement of the preliminary results and
acknowledgement of role
6. Saturday, 2020-09-12, 00:00 CEST/UTC+2: start of the challenging phase
7. Tuesday, 2020-09-15, 24:00 CEST/UTC+2: end of the challenging phase
8. afterwards: official announcement of the final results
9. Saturday, 2020-09-19: new Membership Committee officially in charge,
and election of a Chairperson from among its members

Be advised that the newly elected Membership Committee will only be in
charge beginning from September 19, 2020.

Challenges to this election announcement with respect to the deadlines
outlined have to happen no later than seven (7) days after this
announcement, via e-mail to elections@documentfoundation.org (which
reaches the Board of Directors in private).

Challenges to the preliminary results of the election have to happen
until the deadline set forth above, via e-mail to
elections@documentfoundation.org (which reaches the Board of Directors
in private).

On behalf of the Board of Directors,
Franklin Weng

[1] https://www.documentfoundation.org/satzung.pdf (binding version) and
https://www.documentfoundation.org/statutes.pdf (non-binding translation)

-- 
Franklin Weng
Deputy chairman, Board of Director & Member, Certification Committee
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: https://www.documentfoundation.org/imprint

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