[board-discuss] Board of Directors Meeting 2020-03-27
The Document Foundation
Board of Directors Meeting 2020-03-27
Session chair: Lothar Becker
Keeper of the minutes: Stephan Ficht
In the meeting: Lothar (Chair), Franklin (Deputy Chair), Cor (Board),
Michael (Board), Emiliano (Board), Thorsten (Board), Daniel (Board),
Nicolas (Deputy), Paolo (Deputy), Florian (ED), Stephan (AA), Dennis,
Ilmari, Michael W, Kendy, Regis, Uwe
subject "Representation statements")
Chairman of the Board is in the meeting. One of the Chairman or Deputy
Chairman is required to be present or represented for having a quorate call.
The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 4 Board of
Directors members are attending the call.
The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.
The meeting is quorate and invitation happened in time. From now on,
motions can be passed with the agreement of a simple majority of those
remaining present. The majority threshold is currently 4.
The meeting commences at 13:02 Berlin time.
1. Q&A: Answering Questions from the community (Lothar and Franklin,
max. 15 minutes)
Rationale: Provide an opportunity for the community to ask questions
to the new board and about TDF.
Lothar: invite for questions; is anything BoD could do wrt to
Ilmari: date to decide LibOCon, have it as virtual conference instead?
Florian: call w OpenSuse next week to decide e.g. hotel bookings,
logistics, other bookings etc.; have to wait till May, Bavarian
authorities will announce news after easter, don't expect news before Easter
Thorsten: pls don't book travels right now, untill situation will be
clarified; expecting 2-3 months before LibOCon when people will begin to
want can we do to support e.g. schools perhaps even from the infra
side? help to mitigate, core to TDF's mission; not for general public
but e.g. for schools
Florian: e-learning platforms were partially down; providing
materials, conferencing, collaborative editing?
Thorsten: selective access to e.g. Nextcloud, LibreOffice online;
spin out a separate VM. Where to discuss that? website list
Paolo: decentralize tools, provide VMs
Dennis: in the Baden-Württemberg-country teachers are not prepared
to handle group-learning, issues w migration from private server to public
Lothar: continue discussion on other platform
Dennis: TDC paper is stalled - is that Coronavirus ?
Michael: Still stalled based on Staff & comunity's concerns, nothing
is going to happen without sorting this out.
Lothar: will see if we can get an intermediate document describing
what we want to do in next days / 1-2 weeks.
Thorsten: Corona weighs down on people's time including Mike's
2. Information: Annual report, finances and budget (Florian, 10min)
Rational: giving informations, bringing transparency to
process/deadlines, planing follow ups
Lothar: Florian to give explanations
Florian: report consists of activity report and financial report
(incl. reserve building)
for activity report - nothing missing, team is writing the English
version for approval, in parallel will be translated into German to hand
over to the authorities
for financial report - approval of accountant-prepared closing
ledgers, plus reserve building, i.e. budget planning for 2020
AI: to agree about budgets (see on Nextcloud)
Lothar: concrete timeline?
Florian: need first agreement from BoD to finalize, should have this
as topic for the next board call
Michael: previously we had a community process, involving the ESC,
generating ideas, costing them & ranking them
Thorsten: agree, need to get ideas done & costed, call-out for
annual budget planning went out to NLP community
Michael/Thorsten: need to take this to the ESC ASAP, not great to
not have much time here.
AI: Italo/Florian follow-up with NLC project
AI: Thorsten/Michael follow-up with ESC
AI: Florian: factor in estimations, eg templates, student program, fix
tendering and other key goals etc.
Thorsten: plan to get an idea of how much discretionary budget is
Florian: broad-idea is in the spreadsheet, previous BoD's approved
budget is included in there. Approved, not yet spent Eur 170k, and on
top another Eur 155k.
Lothar: will be a reminder, then after next week bring all to the budget
Michael: need to get estimation of budget needed to meet key goals
eg. fix tendering legal budget etc.
Florian: Budget needs to be finished by end of April to have filings
For previous years, see
3. Information, Discussion: LPI agreement (South America) for
certification (Daniel, 10min)
Rational: information what was asked, status quo, discussion about
Lothar: Daniel to explain LPI agreement
Daniel: proposal a desktop user certification not especially
LibreOffice (certify users for basic tasks on FLOSS desktop); user
capacity to do minimum steps; important to gather more volunteers in the
Lothar: inquiries done, not to do it only at South America,
Daniel: possibility to reach out worlwide
Daniel: use LPI knowledge for certification
Cor: has to be worked out in detail, likes the idea
Lothar: bring it to certification committee? commonly approved
4. Status quo about / Tracking of Board Actions Items/ToDos/Goals in
Redmine (Lothar 5min)
Rational: clarifying single point of search for todos and status,
timeline, involved persons, clarifying needed confidentiality for which one
Lothar: idea to use redmine (Nicolas prepared a lot)
Cor: risk to have too many small tickets/put every small task into a
ticket, in general good idea
Lothar: some todos left in some minutes, we don't rememnber to do them
Cor: Is it important enough then?
Lothar: keep the middle way
Lothar: other questions from the audience? > NO
Lothar: Please take care of yourselves during these times, and let us
know if there's anything we can do to help.
Public part ends 13:37 Berlin time.
Lothar Becker (Session chair)
Stephan Ficht (Keeper of the minutes)
Florian Effenberger, Executive Director (Geschäftsführer)
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- [board-discuss] Board of Directors Meeting 2020-03-27 · Florian Effenberger
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