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The Document Foundation
Board of Directors Meeting 2019-07-05
Call Minutes

Date: 2019-07-05
Location: Jitsi

Session chair: Marina Latini
Keeper of the minutes: Michael Meeks

In the call: Marina, Simon, Michael, Thorsten, Franklin, Bjoern, Florian
Representation: Simon for Cor

Chairwoman of the Board is in the call. One of the Chairwoman or Deputy Chairman is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 14:05 Berlin time.

Public part:

0. Discuss: Almeria meeting schedule (Florian, 5 minutes)
    + Like the idea of a meeting split into two days, but how/when (Marina)
        + can't find anything that can work.
    + feedback on 1.5 - 2 days ? (Thorsten)
        + in theory - had agreement to have Monday meeting (Marina)
            + Tue afternoon - NLP meeting
        + do we need another 1/2 day ? (Thorsten)
            + would prefer two days but ...
    + as a general pattern - starting lunch on day #1 (Simon)
        + Monday, September 9 (calendar invite sent)
        + and having another day, but can't see how to fit it in.
        + suggest do a 9am to 6pm meeting etc.
        + don't let any non-board business to intrude on the day.
    + prefer to keep Sunday clear if possible (Michael)
        + tough to fit partner day in - need a separate event in future
        + perhaps with a hackfest, and the team there.
    + easier to have 2x days at FOSDEM (Marina)
        + more flexible, an dmore days there.
    + in future - ideally (Simon)
        + fly-in, start 1:30pm, have dinner, finish late on 2nd day
    + no MC bits planned for Almeria (Florian)
    + BoD only dinner for Monday evening ? (Michael)

1. Discuss: new Certification Category discussion (Michael, 10 minutes)
    + sorry to leave this lingering, can we punt again.

2. Discuss and Vote: Carbon Policy (Cor, Thorsten, Michael, 10 minutes)
More info and details from Cor with Wednesday, July 3rd as hard deadline.
    + moved to private.

Public call ends 14:15 Berlin time.

Marina Latini (Session chair)
Michael Meeks (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail:
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
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