the following decision, which was taken in private on 2019-04-25, is now
made public in accordance with our statutes.
as discussed before, the formal approval of the activity report and the financial report for 2018
will be done via an e-mail vote this time. The annual report consists of the activity report and
the financial report.
The financial report must accurately report all accounting-relevant items and numbers, list profits
and losses, and will be sent to the foundation authorities and the tax office. It will be made
public on our website, alongside an English translated version. The financial report has been
prepared and verified by our tax advisor based on their accounting.
In this e-mail, I ask in one combined vote for
1. approval of the reserve building and 2019 budget as attached to this e-mail
2. approval of the 2018 closing ledger as attached to this e-mail
3. authorize Florian Effenberger to sign the letter of completeness ("Vollständigkeitserklärung")
towards the tax advisor, and authorize Florian to sign and send in the documents for the foundation
authorities and the tax office, both on behalf of the board
The Board of Directors at the time of voting consists of 7 seat holders
without deputies. In order to be quorate, the vote needs to have 1/2 of
the Board of Directors members, which gives 4.
A total of 6 Board of Directors members have participated in the vote.
The vote is quorate.
A quorum could be reached with a simple majority of 4 votes.
Result of vote: unanimous approval, the motion is supported by all three
deputies as well
Decision: The request has been accepted.
This message is to be archived by the BoD members and their deputies.
Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail: firstname.lastname@example.org
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
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- [board-discuss] [DECISION] reserve building, 2019 budget, 2018 closing ledger · Florian Effenberger
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