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the following decision, which was taken in private on 2019-04-25, is now made public in accordance with our statutes.

Florian Effenberger wrote:

as discussed before, the formal approval of the activity report and the financial report for 2018 
will be done via an e-mail vote this time. The annual report consists of the activity report and 
the financial report.

The activity report needs to outline how the foundation fulfilled its objectives in 2018 and must 
give a full overview of its activities. The activity report will be sent to the foundation 
authorities and to the tax office, and will be made public on our website. The legally binding 
version we have to file is in German. An English version based on the German one will be published 
as a brochure with additional graphics.

In this e-mail, I ask in one combined vote for

1. approval of the annual activity report for 2018 as attached to this e-mail

2. authorize Florian Effenberger to sign the letter of completeness ("Vollständigkeitserklärung") 
towards the tax advisor, and authorize Florian to sign and send in the documents for the foundation 
authorities and the tax office, both on behalf of the board

The Board of Directors at the time of voting consists of 7 seat holders without deputies. In order to be quorate, the vote needs to have 1/2 of the Board of Directors members, which gives 4.

A total of 6 Board of Directors members have participated in the vote. The vote is quorate.

A quorum could be reached with a simple majority of 4 votes.

Result of vote: unanimous approval, the motion is supported by all three deputies as well
Decision: The request has been accepted.

This message is to be archived by the BoD members and their deputies.

(The annual report will soon be published online.)


Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail:
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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