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[board-discuss] Minutes Board of Directors Meeting 2017-05-08

The Document Foundation
Board of Directors Meeting 2017-05-08
Call Minutes

Date: Monday, May 8, 2017
Location: Phone Conference Room

Session chair: Marina Latini
Keeper of the minutes: Michael Meeks

In the call: Marina Latini, Michael Meeks, Simon Phipps, Eike Rathke, Bjoern Michaelsen, Thorsten Behrens
Representation: Bjoern representing Osvaldo Gervasi

Chairman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending the call.

The call is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 17:10 Berlin time.

Public agenda:

1. Discuss: jitsi/meeting tech followup & plan (Thorsten)

    + not using it today; it works with a small number of participants
+ breaks down horribly with geographically diverse participants and >5-6 people.
    + not an option / solving all problems.
+ not worth investing time in setting up a phone conference bridge there.

    + 'discord' being used by some (Bjoern)
+ using it as a Chrome app, also an Android app, packaged as a snap.
        + native on OS/X & Windows.
    + ideally needs a phone dial-in.
    + Does talkyo have something ? (Michael)
    + Matrix / Riot - any experience ? (Eike)
    + Working but not Open Source and costs money: BlueJeans (Eike)
        + seen it in use as a 1:n streaming solution tha
    + OSI using hangouts increasingly (Simon)
        + Google use them; probability of removing SIP dial-in is slim.

    + Pirate party - mumble >100 participants (Bjoern)
        + also have a phone bridge
        + asked them about the details - but didn't get much back.

    + Plan B -> plain phones with talkyoo ? (Michael)
        => stick with hangouts for now.
        * Meet via Hangouts primarily, with non-online callers dialled in

Marina Latini (Session chair)
Michael Meeks (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | IRC: floeff on Freenode
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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