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[board-discuss] Minutes Board of Directors Meeting 2017-02-13

The Document Foundation
Board of Directors Meeting 2017-02-13
Call Minutes

Date: Monday, February 13, 2017
Location: Phone Conference Room

Session chair: Marina Latini
Keeper of the minutes: Michael Meeks

In the call: Marina (Board), Michael (Board), Norbert (Deputy), Florian (ED), Thorsten (Board), Simon (Board), Björn (Deputy), Eike (Board)
Representation: Norbert for Osvaldo, Björn for Kendy

Chairman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call.

The Board of Directors at the time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 17:05 Berlin time.

The following decision took place in private and is now published in accordance with our statutes.

1. Jan Iversen moving from contractor to volunteer end-March

During FOSDEM, the board met privately with Jan Iversen, whose company is contracted for mentoring services, to discuss the delivery of those services to TDF. It was mutually and cordially agreed to transition Jan to a volunteer role over several months.

The board including deputies therefore have unanimously agreed to terminate the commercial service contract with Jan Iversen's company, effective March 31, 2017.

Since this contractual matter is now concluded, the board agreed today to make it public. TDF would like to thank Jan for the services carried out.

Private call ends at 17:54 Berlin time.

Marina Latini (Session chair)
Michael Meeks (Keeper of the minutes)

The board welcomes all enquiries on these minutes to

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | IRC: floeff on Freenode
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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