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[board-discuss] Minutes Board of Directors Meeting 2016-10-24

The Document Foundation
Board of Directors Meeting 2016-10-24
Call Minutes

Date: Monday, October 24, 2016
Location: Phone Conference Room

Session chair: Marina Latini
Keeper of the minutes: Michael Meeks

In the call: Marina (Chair), Michael (Deputy Chair), Osvaldo (Board),
Simon (Board), Eike (Board)

Representation: all board members.

Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at the time of the call consists of 7 seat
holders without deputies. In order to be quorate, the call needs to have
1/2 of the Board of Directors members, which gives 4. A total of 5 Board
of Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.

The call is quorate. From now on, motions can be passed with the
agreement of a simple majority of those remaining present. The majority
threshold is currently 3.

The meeting commences at 17:05 Berlin time.

Public agenda:
1.  quarterly report for all sub-topics in the rules of procedure

* QA (Marina)
    + can't attend the bug hunting session
    + looking good, Xisco doing well (Michael)
* Documentation (Simon)
    + challenging directional changes.
    + help subsystem revision (Osvaldo)
        + improvements to render XHP files in JS
        + now applying style-sheets to make it more beautiful.
* Certification (Marina)
    + no news, meeting in Brno
    + seems somewhat dormant (Simon)
* Marketing (Marina)
    + good work from Mike & Italo improving things.
* Legal (Michael, Simon)
    + no open issues.
    + anyone with concerns invited to telephone Michael / Simon.
* Affiliations / Contracts(Simon)
    + nothing to report.
* Release bits (Michael)
    + ticking along smoothly.
    + proposed time for F-droid in the priorities sheet.
    + Andras working hard at LOOL release bits for 5.3
    + 5.3 update of firebird planned to FB 3 (Marina)
        + some interop. problems between FB 3 and 2.5
        + experimental feature => no big issue (Michael)
           + some municipalities use FB for performance (Marina)
        + examined difficulty of this in-core; not easy (Michael)
           + in future will be using the backup format; un-changed.
           + certainly before it is non-experimental.
           + better to poke ESC on that.
* Development (Eike)
    + slightly downward trend on active authors per month
       + not worried yet, but keep an eye on it.
       + this month: 99 authors on the github page - as normal.
* i18n (Eike)
    + nothing unusual - seems to go well.
* NLP (Osvaldo)
    + no particular issues.

* Missing board members - reports for them later

Marina Latini (Session chair)
Michael Meeks (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | IRC: floeff on Freenode
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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