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[board-discuss] Minutes Board of Directors Meeting 2016-11-21

The Document Foundation
Board of Directors Meeting 2016-11-21
Call Minutes

Date: Monday, November 21, 2016
Location: Phone Conference Room

Session chair: Michael Meeks
Keeper of the minutes: Florian Effenberger

In the call: Thorsten, Michael, Norbert, Osvaldo, Kendy, Florian, Eike

Representation: Norbert represents Simon, Björn for Marina (joined late, but before vote)

Chairman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call.

The Board of Directors at the time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 17:05 Berlin time.

Public agenda:
1. Discuss: FOSDEM and meetings (Florian)

Schedule is now decided:
* Friday, February 3 - Board meeting - 10am -> 6pm
  AI Florian: organize the room either at betacoworking or OFE (via Simon)
* Saturday, February 4 - FOSDEM
* Sunday, February 5 - FOSDEM
* Monday, February 6 - Hackfest (incl. infra meeting on one of the Hackfest days) * Tuesday, February 7 - Hackfest (incl. infra meeting on one of the Hackfest days)

    + should we invite the MC as well.
        + invite them to observe.
    + infra-track in the hackfest too (Norbert)

Public call ends at 17:26 Berlin time.

Private agenda, made public in accordance with our statutes:
2. Discuss: List of priorities (Florian)

Discussion about the list of priorities. Parts of that possibly in private call.

* Concern it is too long & detailed (Norbert)
    + perhaps just rank financial bits (Michael)

* Looked at some individual items
    + please rank

Private call ends at 18:43 Berlin time.

Michael Meeks (Session chair)
Florian Effenberger (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | IRC: floeff on Freenode
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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