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[board-discuss] Minutes Board of Directors Meeting 2016-08-29

The Document Foundation
Board of Directors Meeting 2016-08-29
Call Minutes

Date: Monday, August 29, 2016
Location: Phone Conference Room

Session chair: Marina Latini
Keeper of the minutes: Michael Meeks

In the call: Thorsten (Board), Michael (Board), Marina (Board), Eike (Board), Björn (Deputy), Florian (ED), Norbert (Deputy), Osvaldo (Board)

Representation: Norbert - representing Kendy, Bjoern - representing Simon

Chairwoman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call.

The Board of Directors at the time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 17:05 Berlin time.

Public agenda:

1. Info: Meeting in Brno (Florian)

* Date and time: 08:45 on Saturday, September 10
* Location: Red Hat offices in Brno (Red Hat Czech s.r.o., Purkyňova 111, 612 45 Brno, fifth floor meeting rooms) *note the updated address*
* Attendees: BoD + MC + ED

* Agenda:
1. Welcome and introduction, incl. staff interviews
2. Formal invitation, representation and quorum
3. Overview of past activities, finances and budget for 2016
4. Planning and strategy for 2017
 4.1. Strategy, finances and budget
 4.2. Entities and partnerships
 4.3. Events (participating and hosting)
 5. Community building and focal points
 6. Various

2. Discuss: Hangout replacement with Jitsi (Thorsten)

Conference pieces delayed write-up of alternative; postpone to next time.

3. Discuss: Membership Committee Elections (Florian)

Currently have eight people standing already;
   Thorsten and Osvaldo to run the elections (with Florian)
      everyone happy.
   Working on encouraging another couple to stand (Michael)
      Second that - please do encourage people to run.
   Worry about 30% rule after the election (Norbert)
   What about multiple affiliations ? (Michael)
      can agonise about that later.
      not sure that affiliation to other communities is an issue (Marina)
      don't want people to feel upset if bumped (Thorsten)

Public call ends at 17:16 Berlin time.

Marina Latini (Session chair)
Michael Meeks (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | IRC: floeff on Freenode
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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