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[board-discuss] Board of Directors Meeting 2016-07-04

The Document Foundation
Board of Directors Meeting 2016-07-04
Call Minutes

Date: Monday, July 4, 2016
Location: Phone Conference Room

Session chair: Marina Latini
Keeper of the minutes: Michael Meeks

In the call: Bjoern, Thorsten, Marina, Michael, Simon, Florian, Eike

Representation: Bjoern for Kendy, Norbert for Osvaldo

Chairwoman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call.

The Board of Directors at the time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 17:09 Berlin time.

Public agenda:

1. Discuss: Budgets, approvals and LibOCon invites (Florian)
Discussion about the community budget and invitations to LibOCon.

    + should just move on wrt. travel to the conf (Norbert)
       + non-controversial.
    + not looked at it (Bjoern, Michael)
       + total loss of context problem (Michael)
    + all agree we want to get people to the conference (Thorsten)
       + question is which budget does it come from.
+ can we de-couple splitting up this budget from getting a conf. budget ?
       + general agreement
    + next year have a dedicated LibO conference budget (Michael)
    + problem - Sophie wants to know whom to invite (Simon)
       + can we invite everyone; and then get a budget back.
    + want a list / breakdown of people Coders vs. NLP etc. (Michael)
       + before we promise people things.
    => approve Eur 30k for conference:
        + Eur 20k from the community budget.
        + the rest from SPI.
    + Yes: Bjoern, Thorsten, Michael, Eike, Norbert, Marina
    + Abstains: Simon

    Florian will ask Italo t circulate a spreadsheet with updated details.

2. Discuss: Pro bono software development (Thorsten)
Blueprint (, a UC Berkeley nonprofit, offer pro-bono software development. Might be suitable for the server side of the crash reporter.

    + a nice opportunity
       + ask for help with crash-reporter front-end ?
    + any objections ?
       + how about the dashboard bits ? (Bjoern)
    + try to simulate a real company / service
       + give a requirement sheet, and they implement it for you
+ what they ask for is projects to feed their teaching exercise (Norbert)
    => ai thorsten: connect them with moggi.

Public call ended at 17:36 Berlin time

Marina Latini (Session chair)
Michael Meeks (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | IRC: floeff on Freenode
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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