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[board-discuss] Board of Directors Meeting Minutes 2016-06-06

The Document Foundation
Board of Directors Meeting 2016-06-06
Call Minutes

Date: Monday, June 6, 2016
Location: Phone Conference Room

Session chair: Marina Latini
Keeper of the minutes: Michael Meeks

In the call: Eike, Bjoern, Thorsten, Italo, Marina, Michael, Simon, Osvaldo, Florian, Gabriele, Kendy, Norbert

Representation: None

Chairwoman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call.

The Board of Directors at the time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

The meeting commences at 17:05 Berlin time.

Public agenda:

1. Discussion: Size of future Membership Committee (Florian)
Discussion going on at tdf-core@ currently.
Proposal: The new membership committee, as well as future membership committees until otherwise decided, will consist of a total of nine (9) members:
          five (5) seat holders plus four (4) deputies.
             + Cor concerned to have more deputies than members.
             + fine with it (Michael, Thorsten, no objections)
         + Good proposal to have more deputies (Gabriele)
+ but agreed via E-mail, right number is 5 members & 4 deputies.
         + Vote: unanimous approval + Gabriele + Bjoern + Norbert's support

2. Discussion: Brno meetings (Florian)
Want to finally nail this down, seems uncontroversial.

- Community Meetings on Tuesday, September 6, at the University (Institute of Information Technology) - Conference from Wednesday, September 7, to Friday, September 9, at the University (Conference Center) - BoD/MC/ED Meeting on Saturday, September 10, from 10AM to 6PM, at RedHat Brno (Fifth Floor Meeting Rooms) - Team Meeting on Sunday, September 11, from 10AM to 6PM, at RedHat Brno (Fifth Floor Meeting Rooms)
    + should we stretch the meeting into Sunday ? (Thorsten)
       + not hyper-eager (Michael)
       + not to change now, but prefer discussion at beginning (Norbert)
          + and half-day for formal vote at the end.
       + FOSDEM: 2x days booked, but seemed un-necessary (Kendy, Marina)
    + no strong feelings / except that we agree.
    + like a day & a half experience (Simon)
       + having a dinner before we meet - helps,
    => Proposal core hours:
       + everyone present from 6pm Friday -> early Sunday morning
           + board-only dinner Saturday night
       + leave Sunday morning.

Please let us know as soon as possible:
- Who needs a reservation for the hotel, with check-in and check-out dates
- Who is going to pay on its own, and who is going to be reimbursed by his employer => Please e-mail to Sophie ideally by the end of the week, otherwise we hit a deadline

AI: + re-check student dormitories (Florian/Sophie)

3. Discussion: Bitergia Dashboard (Florian)
    + Provisioning to get some feedback.
    + need to accept the proposal
        -> then one year of support starts
    + like the proposal a lot (Gabriele)
        + not everything we asked for, but better than nothing.
        + dash-board collecting public data (Gabriele, Norbert)
    + check with Marketing - when we go public (Bjoern)
    + including bibisect in the commit count ? (Norbert)
AI:     + need to ask to completely exclude them (Florian)
    + company credits on the dash-board, taking into
      account only last company (Bjoern)
        + should be careful to be consistent.
    + could be used for the credits page ? (Michael)
    + encourage JanI to get involved (Bjoern, Thorsten, Michael)
    => pull trigger, sign off on delivery.

Public call ended at 17:35 Berlin time

Marina Latini (Session chair)
Michael Meeks (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | IRC: floeff on Freenode
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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