[board-discuss] BoD Meeting Minutes 2016-05-23
The Document Foundation
Board of Directors Meeting 2016-05-23
Date: Monday, May 23, 2016
Location: Phone Conference Room
Session chair: Marina Latini
Keeper of the minutes: Michael Meeks
In the call: Michael (BoD), Marina (BoD), Thorsten (BoD), Osvaldo (BoD),
Kendy (BoD), Eike (BoD), Björn (Deputy BoD), Italo, Florian, Jiri
Eischmann (Red Hat), Stephan Bergmann
Representation: Björn for Simon
Chairwoman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.
The Board of Directors at the time of the call consists of 7 seat
holders without deputies. In order to be quorate, the call needs to have
1/2 of the Board of Directors members, which gives 4. A total of 7 Board
of Directors members or their representatives are attending the call.
The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.
The call is quorate. From now on, motions can be passed with the
agreement of a simple majority of those remaining present. The majority
threshold is currently 4.
The meeting commences at 17:07 Berlin time.
1. Discussion: New packaging formats (Eike)
* Flatpak format for newer distributions
* Eike: Would like to see Flatpak format as one of our official
distribution formats provided by TDF
* infrastructure, release engineering
* Jiri: technology has been around for 1,5-2 years, couple of upstream
projects (GNOME, KDE etc.) already experiment with that
* bundling and sandboxing technology, one installation file for
multiple distributions and their versions
* is more secure through sandboxing, although X-Server can cause
troubles until Wayland is in place
* another benefit is that we can directly roll out updates into the
* Michael: what's the base of the container? runtimes, LibO built with
GTK runtimes, but vendor-independent, distribution neutral
* Jiri proposes to have it as official format for LibO 5.2, incl.
distribution to mirrors + TDF endorsement for that, does not ask for
* Love the idea, community project, Stephan done some great work
+ lets be enthusiastic about it.
* Thorsten: GTK vs KDE
+ people around Qt, working on the KDE run-time (Jiri)
+ need to
* how much work ? (Thorsten)
+ have at the moment - a shell-script that does a complete build
& pkg (Stephan)
+ technically need, a TDF machine - that is new enough to
+ builds of latest flat-pack 0.6
+ already in contact with Christian
+ can be yet-another VM - but happier to merge with existing.
+ not really different from any other builds.
* Two stories (Bjoern)
+ flat-pack release
+ not seen a first release, and/or how much work it is.
+ who does the builds
+ do should do that for other new package formats; eg. snap ?
+ Current release - disables Java
+ not a full drop-in release yet.
+ Build script downloads things
* Can sign the flat-packs (Stephan)
* Concerns about missing Java parts & TDF doing it from the start
* Would love to show community contributed build on DL page (Michael)
+ same with 'portable' download versions (Thorsten)
+ agreed (Bjoern, Marina)
* Will work with Cloph to make & sign builds (Cloph)
+ Eager to get a quote (Jiri)
+ can we get a downloadable version first (Michael)
+ happy to help with marketing to devs etc.
+ end-users prolly not so interested yet.
2. Vote: Changes for tdf-members list (Thorsten)
Proposed text for the footer:
"Postings on this list are considered private communication among TDF
members. Please do *not* share outside this circle!"
Proposed text for the announcement on the list, to also be sent to any
new subscriber as the welcome message:
the TDF board & staff is working on improving communication and
transparency of how TDF operates, and what decisions are taken.
One of the items identified is that you, as trustees of the
foundation, deserve more timely updates on what's going on. As these
things go, that sometimes requires confidentiality, as e.g. press
statements need to be refined, people briefed, or competitors not to
be alerted ahead of time.
So effective today, postings on this list are considered private
communication among TDF members. To assure mutual confidentiality,
and for being able to share increasingly more stuff with you as
members, TDF asks you to specifically not forward emails from this
list, or otherwise spread information conveyed.
Please understand that leakage of any kind will heavily
disincentivize future sharing of information - let's all try to not
be tempted. :)"
There were several additional items related to that, without which the
above makes little sense:
* the board agrees that all decision-making is public-by-default
* for private discussion / decisions:
* define a reason (e.g. personal data, NDA requirements, priviledged
communiction, other legal risks)
* define a sunset period, by which time the decision will be made
public. Unless we're legally required, I fail to see any area
where that period would be forever
* define a scope (bod-only (perhaps sometimes excluding CoI-ed
members), bod+ED, members-only). No other groups.
+ Vote - passed; unanimously.
3. Discussion: Upcoming MC elections and size of MC (Florian)
Before the upcoming MC elections, we should discuss the size of the MC,
which the board can define within parameters set forth in § 12 II of the
statutes (at least 3 people, max. 10% of BoT, always odd number).
+ deadline for election sometime late august
+ upcon decision made this is binding for the elections, so ensure
we have enough people willing to run for elections (Florian)
+ 5 seat holders, 2 deputies thus far
+ perhaps up it to 7/3 ? (Michael)
+ 215 or so people in the membership
AI: => talk to the MC about it (Florian)
AI: => canvas people whom we think may sign-up (All)
+ prolly need only 7 actual seat holders from 7/3 (Florian)
+ having space to move to the board can help (Michael)
+ lets make a decision next meeting (Florian)
+ what is MC election deadline ? (Thorsten)
+ announcement - latest Aug 5th.
Item 4 was shifted to the private agenda
5. Discussion: Certification program status and future (Marina)
+ Opinions sought on Cert. program (Marina)
+ Developer piece rocks (Michael)
+ migration & training
+ No problem with continuing @ currently level (Thorsten)
+ occasionally talk to Thomas, not aware of any issues.
+ why not keep it running ?
+ Issue on cert. committee - mostly self-appointed (Italo)
+ some people actively working;
Thomas, Lothar, Marina; and others less engaged.
+ some outside are more interested than Cert. Committee members
+ idea to review composition:
+ people wanting to extend it in their Geographies.
+ eager to have Franklin in cert. committee eg.
+ propose: come up with a new list & we rubber stamp it (Michael)
+ agreed by Certification Commitee
+ membership expires (Thorsten)
+ no general problem with a group that some do more & less.
+ good to have a rational here (Italo)
+ good to have a bi-annual review from here on ?(Thorsten)
+ part of the programme anyway (Italo)
Public call ended at 17:53 Berlin time
Marina Latini (Session chair)
Michael Meeks (Keeper of the minutes)
Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | IRC: floeff on Freenode
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- [board-discuss] BoD Meeting Minutes 2016-05-23 · Florian Effenberger
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