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[board-discuss] BoD minutes from 201-07-08


Hello,

find below the board meeting minutes from the BoD meeting on 2015-07-08.

This message is to be archived by the BoD and its deputies.
Sophie


Minutes 2015-07-08
The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Tuesday, July 08, 2015
Location: Phone Conference Room

Session chair: Thorsten Behrens (Chairman of the Board)
Keeper of the minutes: Sophie Gautier

In the call: Thorsten Behrens (Chairman of the Board), Bjoern Michaelsen
(Board of Directors), Joel Madero (Board of Directors), Eike Rathke
(Deputy Board of Directors), Norbert Thiebaud (Deputy Board of
Directors), Benjamin Strenge (University of Kassel), Florian Effenberger
(Executive Director), Sophie Gautier.

Representations: Eike is representing Eliane, Norbert is representing
Michael

Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 5 Board of
Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.

Previous meeting minutes are published.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 3 votes.

The meeting commences at 13:30 UTC. It was held partly in public and
partly in private as the board saw a need for confidentiality during
discussions. The results are now being made public in accordance with
our statutes.


1. Research project
Benjamin said that mobile office works pretty bad in regard of
accessibility, it could be a physical pain to use in transports, etc.
The project will improve the usage with augmented reality via
smartglasses based on LO viewer for Android. The request is to have TDF
as an associated partner. There will be no cost for the foundation but
an availability to answer technical details on implementation.
The board answers that the only problem they see in the proposal is the
huge code dump at the end of the project. The board proposed to do
incremental small steps which integrate smoothly and to follow the
community process by interacting closely with the developers.
        Proposal: TDF to be an associated partner (given there are no
obligation, as we can't do development direction)
        Vote: 5 out of 5 quorum
        Decision: Approval on TDF acting as an associated partner of the project.
Benjamin will come back later with documents on the process, timeframe, etc.

2. Grant requests:
* Business fair
        Proposal: the board agrees on the 6.500 € grant request for the IT and
business fair by Ellen Pape and Thomas Krumbein.
        Vote: 5 out of 5 quorum
        Decision: Grant request approved.
Florian will follow-up on the list.

* LO project Dashboard
Vote is deferred to e-mail.

Meeting adjourned at 14:00 UTC
In the call at the end of the public meeting: Thorsten, Bjoern, Joel,
Eike, Norbert, Florian, Sophie.

Thorsten Behrens (Chairman of the Board)
Sophie Gautier (keeper of the minutes)

-- 
Sophie Gautier sophie.gautier@documentfoundation.org
GSM: +33683901545
IRC: sophi
Co-founder - Release coordinator
The Document Foundation

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