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[board-discuss] BoD minutes from 2015-05-13


Hello,

Find below the Board meeting minutes from 2015-05-13
This message is to be archived by the BoD and its deputies.
Kind regards
Sophie

Minutes 2015-05-13
The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, May 13 2015
Location: Phone Conference Room

Session chair: Thorsten Behrens (Chairman of the Board)
Keeper of the minutes: Sophie Gautier

In the call: Thorsten Behrens (Chairman of the Board), Michael Meeks
(Board of Directors), Fridrich Strba (Board of Directors), Joel Madero
(Board of Directors), Andreas Mantke (Board of Directors), Norbert
Thiebaud (Deputy Board of Directors), Florian Effenberger (Executive
Director), Italo Vignoli, Sophie Gautier.

Representations: Norbert is representing Eliane

Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 6 Board of
Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.
Previous meeting minutes are published.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 15:00 UTC. It was held partly in public and
partly in private as the board saw a need for confidentiality during
discussions. The results are now being made public in accordance with
our statutes.

Public part:
- Update travel policy
Norbert would like to discuss the requirement of using official material
and make a difference between support and representation. The topic will
be further discussed and is postponed for this meeting.

The meeting is adjourned at 15:10 UTC
Present at the end of the meeting: Thorsten Behrens, Michael Meeks,
Fridrich Strba, Joel Madero, Andreas Mantke, Norbert Thiebaud, Florian
Effenberger, Italo Vignoli, Sophie Gautier.

Thorsten Behrens, Chairman of the Board
Sophie Gautier, keeper of the minutes
-- 
Sophie Gautier sophie.gautier@documentfoundation.org
GSM: +33683901545
IRC: sophi
Co-founder - Release coordinator
The Document Foundation

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