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[board-discuss] BoD meeting minutes from 2015-02-18


Hello,
Find below the board meeting minutes from the BoD meeting on 2015-01-21

This message is to be archived by the BoD and its deputies
Kind regards
Sophie

Minutes 2015-02-18
The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, February 18, 2015
Location: Phone Conference Room

Session chair: Thorsten Behrens (Chairman of the Board)
Keeper of the minutes: Sophie Gautier

In the call: Thorsten Behrens (Chairman of the Board), Michael Meeks
(Board of Directors), Bjoern Michaelsen (Board of Directors), Fridrich
Strba (Board of Directors), Joel Madero (Board of Directors), Eike
Rathke (Deputy Board of Directors), Florian Effenberger (Executive
Director), Italo Vignoli, Sophie Gautier.

Representations: Eike representing Eliane.

Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 6 Board of
Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.
Previous meeting minutes are published.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 16:10 UTC. It was held partly in public and
partly in private as the board saw a need for confidentiality during
discussions. The results are now being made public in accordance with
our statutes.

Public part:

1.finding date for approval of annual financial report
The financial report need a formal approval from the Board and it should
be done before end of April. Florian will send a mail proposing the
Board meeting on the 15th of April

2.staff and board meeting at LibOCon
There should be a in-person board meeting and staff meeting before and
after the conference. Deciding in advance would allow people to book
accordingly. The Board meeting will take place after the conference
(Saturday 26) while the Staff meeting will take place before (Monday 21).

3.Android progress
Thorsten said the port looks good. Joel ask about the relevance of
filling bugs at this stage, would that help or not? Thorsten said that
it's a bit early but Michael should be able to help with more details.
There is a need to provide two tablets for QA in Europe. Florian will
take care of it with Sophie.

Meeting ends at 16:25 UTC
Presents at the end of the meeting: Thorsten Behrens, Michael Meeks,
Fridrich Strba, Bjoern Michaelsen, Joel Madero, Eike Rathke, Florian
Effenberger, Italo Vignoli, Sophie Gautier.

Thorsten Behrens, Chairman of the Board
Sophie Gautier, keeper of the minutes

-- 
Sophie Gautier sophie.gautier@documentfoundation.org
GSM: +33683901545
IRC: sophi
Co-founder - Release coordinator
The Document Foundation

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