Find below the board meeting minutes from the BoD meeting on 2014-12-10
This message is to be archived by the BoD and its deputies
The Document Foundation
Board of Directors Meeting
Date: Wednesday, December 10, 2014
Location: Phone Conference Room
Session chair: Eliane Domingos de Sousa (Deputy Chairwoman of the Board)
Keeper of the minutes: Sophie Gautier
In the call: Eliane Domingos de Sousa (Deputy Chairwoman of the Board),
Michael Meeks (Board of Directors), Bjoern Michaelsen (Board of
Directors), Adam Fyne (Board of Directors), Eike Rathke (Deputy Board of
Directors), Norbert Thiebaud (Deputy Board of Directors), Florian
Effenberger (Executive Director), Italo Vignoli, Sophie Gautier.
Representations: Eike representing Thorsten, Norbert representing Joel.
Deputy Chairwoman of the Board is in the call. One of the Chairman or
Deputy is required to be present or represented for having a quorate call.
The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 6 Board of
Directors members or their representatives are attending the call.
The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.
Previous meeting minutes are published.
The call is quorate.
From now on, a quorum can be reached with a simple majority of 4 votes.
The meeting commences at 16:05 UTC. It was held partly in public and
partly in private as the board saw a need for confidentiality during
discussions. The results are now being made public in accordance with
1. Some hints on phone conferences: muting when not speaking,
introducing joining parties, speaking slowly, avoiding echoes, giving
Flo made some recommendations to mute when not speaking and to speak slowly.
2. Budget items
Florian needs feedback on some items. Bjoern has already clarified one
of them. Florian will send a mail on the core list to collect the
missing details for approved budget items.
3. FOSDEM meetings
The proposal is to have:
* certification on Saturday at the Fosdem place
* certification on Monday, the place has to be determined
* board meeting along the hackfest on Monday at the beta coworking space
* staff meeting along the hackfest on Tuesday at the beta coworking space
This will be coordinate with Cor and Sophie. The Board agreed to pay for
a separate room at the beta coworking space if needed.
4. DFD sponsoring
The proposal is to go for a Gold sponsoring for DFD
Result of vote: 6 approvals, 0 neutral, 0 disapprovals.
Decision: 3.000 € will be dedicated for Gold DFD sponsoring
Public meeting ended at 16:20 UTC
In the call at the end of the meeting : Eliane Domingos de Sousa,
Michael Meeks, Bjoern Michaelsen, Adame Fyne, Eike Rathke, Norbert
Thiebaud, Florian Effenberger, Italo Vignoli, Sophie Gautier.
Eliane Domingos de Sousa, chairwoman of the Board
Sophie Gautier, keeper of the minutes
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